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Accounting Manager

  • Milpitas, California
  • San Francisco, California
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Accounting Manager   

Responsibilities: 
• Review all G/L transactions, from A/R invoicing, A/P vouchering, and G/L journal entries 
• Full GL cycle closing of books including account reconciliation preparation for review 
• Accounts receivable management including problem resolution and collection management 
• Developing proper operational, data documentation and troubleshooting procedures 
• Responsible for managing operational data and ensuring data integrity and accuracy 
• Enhancing project teams’ financial acumen 
• Accounts payable processing and payment 
• Working with the parent’s shared services in payroll and HR 
• Development of operational procedures and documentation of data flow 
• Review state and local tax filings, research and resolve discrepancies and tax notices 
• Assist Controller with annual external year-end audit, and tax compliance 
• Provide oversight and supervision for accounting personnel 
• Provide coaching and training to accounting personnel 
• Other projects as assigned such as software implementation and financial analysis 

Knowledge, Skills and Abilities: 
• A bachelor's degree or higher in accounting/finance required 
• Minimum 7 years of accounting experience required. Must have worked with the Work-in-
Progress (WIP) and have a thorough understanding of inner workings of balance sheet.  
• Supervisory experience of a small group 
• Experience in construction or construction-related industry is required 
• Extensive use of job cost accounting systems, preferably Vista by Viewpoint 
• High proficiency in MS Excel and accounting packages is desirable. 
• Demonstrated ability to build business relationships within and across functions 
• Strong communication and interpersonal skills 
• Strong organizational and time management skills 
• Understanding of accounting principles including GAAP 
• Understanding of financial controls and systems 

Core Competencies: 
• XLI Steward 
• Managerial Courage 
• Bridge Builder 
• People Builder 
• Continuous Learner 
• Business Acumen 
• Strategic Edge 

The salary range for this position is $106,000 to $150,000. Actual pay will be determined based on experience, skills, and qualifications relevant to the role.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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Accounts Payable Specialist

  • Milpitas, California
  • San Francisco, California
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Reports to: Accounts Payable Manager
Location: “Hybrid – Based in California”

SUMMARY: XL Construction is seeking a detail-oriented and proactive Accounts Payable Specialist to support the day-to-day financial operations of a fast-paced, high-performing accounting team. This role is responsible for processing a high volume of vendor invoices, managing weekly check runs, reconciling vendor accounts, and ensuring timely and accurate financial transactions. The ideal candidate is a self-starter who thrives in a collaborative, deadline-driven environment and is committed to maintaining accuracy and accountability in all aspects of the AP process.

KEY RESPONSIBILITIES:

  • Accurately process a high volume of invoices—approximately 1,000 to 1,200 per month
  • Process weekly check runs, employee expense reports, and check requests
  • Record and track preliminary notices received from subcontractors and lower-tier suppliers
  • Review vendor statements and reconcile outstanding or past-due accounts
  • Process and file annual 1099s in accordance with IRS requirements
  • Support various accounting projects and initiatives as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Minimum 2 years of accounts payable experience required
  • Experience in the construction industry is a plus
  • Experience with Viewpoint Vista preferred but not required
  • Strong attention to detail and a proactive, problem-solving mindset
  • Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment
  • Proficient in Microsoft Office (Outlook, Word, Excel)
  • Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset

COMPENSATION & BENEFITS: In accordance with California’s pay transparency requirements, the base salary range for this position is $61,200 – $72,675 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.

XL Construction offers a comprehensive benefits package, including:

  • Medical, dental, and vision insurance
  • 401(k) plan with company match
  • Paid time off, holidays, and parental leave
  • Career development and training opportunities
  • A collaborative, high-performance culture rooted in purpose and integrity

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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Sr Financial Analyst

  • Milpitas, California
  • Oakland, California
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Position Summary:
The Senior Financial Analyst position is responsible for financial analysis and reporting in the areas of budgeting, forecasting, reporting, and analysis. Additional responsibilities may include monthly reports; monitoring and analyzing financial, statistical, and operational data trends; and special projects as requested.

This individual will work with the VP of Finance and Business Leaders to translate strategy into actionable plans, leverage in-depth analysis to provide the story behind the numbers and respond to business changes with agility. Also providing analytical support to Operations through the creation and maintenance of various BI reports, analysis, PowerPoint presentations, data models, and analytical tools.

Responsibilities:
• Budgeting and Forecasting:  Includes the preparation of appropriate analysis to support the development of financial guidelines as well as the development and implementation of financial planning schedules and procedures at all levels of the Company.  Review and analyze budgets and make appropriate recommendations to management.  
• Financial Analysis:  Provide financial and analytical support to internal customers. Review and analyze actuals versus budget.
• Financial Reporting: Support the development, implementation, and maintenance of comprehensive internal financial reporting package to support the monthly preparation of business unit, department and consolidated financial statements. This includes maintenance of hierarchies to keep reporting in sync. Work with ViewPoint - Vista, Power BI, Smart Sheets and Prophix.  
• Process Improvement: Identify and lead process improvement initiatives. Assist on cross-functional teams, as required, to improve budgeting and financial reporting processes.
• Continuously seek new ways to leverage business data to offer fresh insights and aid decision making.
• Translate business strategies, initiatives, and projects into effective financial modeling.
• Act as Finance representative for cross-functional projects
• Understand the business and information needs of business owners and translate those needs into BI/analytics/reporting requirements.
• Support the design, development, and maintenance of ongoing metrics, reports, data mining, analyses, dashboards, PowerPoint presentations etc. that drive meaningful, timely, and actionable insights and can be easily interpreted by users.
• Work with Operations team and utilize data insights to help drive predictive operational behavior.


Knowledge, Skills and Abilities:
• Bachelor’s degree in Finance, Accounting, or related field of study required. 
• 5+ years' relevant work experience in accounting, financial forecasting, reporting, and analysis
required.  Experience in Construction accounting and/or public accounting preferred.
• Ability to work in a fast-paced unstructured environment; excellent financial skills; expertise
with financial reporting and analysis including balance sheets, profit and loss, return on asset
and investment, metrics and measurements, etc.   
• Strong Excel skills including pivot tables, vlookups, and ODBC connections.
• Strong communication (oral and written), interpersonal, and organizational skills required. Must
demonstrate ability to successfully interact effectively with all levels in the organization.
• High level of initiative and critical thinking to formulate business issues into analytical problems
and devise actionable solutions.
• Ability to work cross functionally and support multiple senior level internal clients.
• Comfortable working with large volumes of data and diligence when managing detail.
• Time management and ability to complete work under tight deadlines.


Core Competencies:
• XLI Steward
• Managerial Courage
• Bridge Builder
• People Builder
• Continuous Learner
• Business Acumen
• Strategic Edge

 
Compensation:
In accordance with California pay transparency requirements, the base salary range for this position is $110,100 – $117,500 annually, depending on experience and qualifications. Total compensation may include a performance-based bonus.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Sr. Business Systems Analyst

  • Milpitas, California
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Position Summary

The Senior Enterprise Systems Analyst serves as the strategic bridge between business operations and enterprise technology. This role is responsible for ensuring software applications are designed, configured, and governed to support scalable business processes, high-quality data, enterprise reporting, and future AI initiatives.

Rather than owning a single application, this position establishes enterprise standards that ensure systems across the organization work together to produce reliable, trusted, and actionable information.

This role partners with business leaders, IT, software administrators, data engineering, and analytics teams to continuously improve how the organization captures, manages, integrates, and leverages information.

Please note: This an On-site position not a Remote role.

Primary Responsibilities

Enterprise System Governance

· Lead enterprise system design reviews before implementation

· Ensure new applications align with enterprise architecture standards

· Establish governance standards for application configuration

· Evaluate software requests to reduce unnecessary technology proliferation

· Maintain enterprise application inventory and technology roadmap

Data Foundation & Information Architecture

Support the organization's Strengthen Data Foundations initiative by improving how information is captured, stored, integrated, and governed.

Responsibilities include:

· Defining enterprise data standards

· Standardizing master data and value lists

· Designing scalable system configurations

· Eliminating duplicate or conflicting data

· Improving reporting readiness

· Supporting enterprise semantic models

· Ensuring systems are AI-ready through consistent, structured data

Business Process Analysis

· Partner with business leaders to understand operational requirements

· Document business processes and future-state workflows

· Translate business needs into system requirements

· Identify automation opportunities

· Recommend technology improvements that reduce manual effort

System Configuration & Standards

Develop standards for:

· Naming conventions

· Value lists

· Metadata

· Security roles

· Organizational hierarchies

· Status definitions

· Workflow configuration

· Reference data

· Reporting structures

Ensure every implementation supports enterprise reporting and downstream analytics.

Reporting & Analytics Enablement

Collaborate with Data Engineering and Business Intelligence teams to ensure enterprise systems:

· Produce trusted data

· Minimize manual transformations

· Support self-service reporting

· Improve dashboard adoption

· Reduce reporting complexity

Integration & Enterprise Architecture

Work across enterprise applications including:

· ERP

· Financial Systems

· HR Systems

· Project Management

· CRM

· Operational Systems

· Construction Management Platforms

Responsibilities include:

· Mapping data flows

· Defining system ownership

· Identifying systems of record

· Supporting API integrations

· Reducing duplicate information

AI & Digital Transformation

Prepare enterprise systems for AI adoption by:

· Improving data quality

· Standardizing business definitions

· Supporting enterprise metadata

· Creating reusable data structures

· Reducing unstructured business processes

· Identifying opportunities for intelligent automation

Leadership Responsibilities

· Lead cross-functional workshops

· Influence enterprise technology decisions

· Mentor junior analysts

· Develop enterprise standards

· Present recommendations to executive leadership

· Serve as trusted advisor to software owners

Required Qualifications

· Bachelor's degree in Information Systems, Computer Science, Engineering, Business, or related field

· 7+ years supporting enterprise business applications

· Experience with enterprise software implementations

· Strong understanding of relational databases and SQL

· Experience with business process analysis

· Knowledge of data governance principles

· Experience working with enterprise reporting platforms

· Strong communication and stakeholder management skills

Preferred Qualifications

Experience with one or more:

· Microsoft Fabric

· Power Platform

· Power BI

· Azure

· ERP systems

· Procore

· Primavera P6

· Viewpoint Vista

· Microsoft Dynamics

· SAP

· Oracle

· Salesforce

· ServiceNow

Knowledge of:

· Enterprise Architecture

· Master Data Management

· Data Warehousing

· Kimball Modeling

· AI Governance

· Information Management

Success Measures

The successful candidate will help the organization achieve measurable improvements in:

· Enterprise data quality

· System standardization

· Reporting accuracy

· Self-service analytics adoption

· Reduction in duplicate applications

· Faster software implementations

· Reduced manual data transformation

· Improved process automation

· AI readiness

· Enterprise governance maturity

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Estimator

  • Milpitas, California
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About Bradley Concrete

Bradley Concrete is a subsidiary of XL Construction.

Bradley Concrete is a commercial concrete contractor serving over 40 General Contractors in the greater San Francisco Bay Area. With a focus on safety, quality and schedule, we deliver exceptional projects while keeping our commitment to great customer service. We specialize in:

  • Structural Concrete: foundations, slab on grade, cast in place walls & columns, suspended cast in place slabs, cast in place slab on metal deck, tilt up panels, shotcrete, seismic retrofits, slab infills, cast in place stairs, etc.
  • Site Concrete: curbs, gutters, sidewalks, ramps, retaining walls, seat walls, decorative concrete, asphalt patching, etc.
  • Associated Work: structural excavation, drilled piers, demolition, scanning/locating, asphalt paving, striping, concrete reinforcement, earthwork/grading, etc.

Concrete Estimator

Responsibilities

  • Identify and comprehend concrete scopes within drawings, specifications and bid documents.
  • Use current technologies to take off and compile quantity totals.
  • Track all bids and opportunities in BuildingConnected.
  • Determine labor, materials, equipment and subcontractors required for various concrete scopes.
  • Collaborate with operations teams to get buy in on approach, means and methods.
  • Develop trusting relationships with clients to build mutual respect and future business.
  • Develop, organize and produce proposals and bid scopes.
  • Follow up with clients on results.
  • Plan and strategize with management to successfully negotiate contracts.
  • Assist project management in tracking costs, acquiring change orders and estimating extra work throughout the project.
  • Acquire and maintain supplier and subcontractor relationships for assisting with estimates.
  • Understand subcontractor bidding risks and exercise best bidding practices.
  • Display and embrace Bradley Concrete Core Values.

Knowledge, Skills and Abilities

  • Established Estimator with a minimum of 8 years of experience in the construction industry.
  • Minimum bachelor's degree in Construction Management or related field.
  • Proficient in related technologies including takeoff software and estimating programs.
  • Ability to develop trusting relationships with GCs and vendors.
  • Strong math and data analysis skills; able to evaluate and interpret data to prepare an accurate and competitive bid.

Compensation

Starting compensation for this role typically ranges between $125,000 and $150,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.

Equal Opportunity Employer

XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).

Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.

H1B Visa sponsorship is not available for this specific position.

Also fixed a few typos (missing "in the," "8years") and odd capitalization.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Construction Equipment Technician

  • Hayward, California
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Position Summary

Arrow Rental & Supply is seeking a resourceful and hands on Equipment Technician to join our growing team. This position is responsible for inspecting, diagnosing, maintaining, and repairing a wide range of construction and rental equipment.

Unlike a traditional dealership or dedicated heavy equipment repair position, this role requires someone comfortable working on different types of equipment and independently determining the cause of mechanical, electrical, hydraulic, or operational problems. The technician will research unfamiliar issues, identify and source parts, complete repairs, and test equipment before returning it to service.

The ideal candidate is a safety focused, self motivated technician with broad mechanical experience, strong troubleshooting skills, and a willingness to support other operational needs within a small, collaborative team.

Key Responsibilities

  • Inspect construction and rental equipment returned from project sites and identify necessary repairs.
  • Diagnose mechanical, electrical, hydraulic, and operational problems.
  • Maintain and repair various construction and rental equipment, including generators, skid steers, excavators, light towers, golf carts, negative air machines, small engine equipment, and construction tools.
  • Troubleshoot equipment when the reported problem is unclear or limited information is available.
  • Research unfamiliar equipment, technical issues, and appropriate repair procedures.
  • Contact manufacturers, vendors, and equipment suppliers for technical information when necessary.
  • Identify, source, and order replacement parts and repair materials.
  • Perform preventive maintenance and scheduled service work.
  • Repair or replace defective parts, components, and systems.
  • Read and interpret technical manuals, equipment diagrams, work orders, and applicable schematics.
  • Test repaired equipment to confirm proper operation and safe performance before returning it to service.
  • Complete service reports, maintenance records, and other required documentation.
  • Track equipment condition, repair status, parts orders, and completed work.
  • Keep equipment clean, lubricated, maintained, and ready for use.
  • Maintain a clean, safe, and organized repair area.
  • Communicate equipment status, repair needs, and expected completion timelines to the appropriate team members.
  • Respond to equipment issues at project sites when field support is required.
  • Occasionally assist with the delivery or pickup of smaller equipment using a company flatbed or service vehicle.
  • Support equipment movement, project mobilization, demobilization, and yard operations when needed.
  • Follow all company safety policies, procedures, and regulatory requirements.

Minimum Qualifications

  • Three to five years of experience servicing and repairing construction, rental, industrial, or small engine equipment.
  • Experience diagnosing and repairing a variety of equipment rather than specializing exclusively in passenger vehicles or large diesel machinery.
  • Working knowledge of mechanical, electrical, hydraulic, and small engine systems.
  • Ability to independently troubleshoot equipment and determine the appropriate repair.
  • Ability to research unfamiliar equipment and repair procedures.
  • Experience identifying and sourcing replacement parts.
  • Ability to read and interpret technical manuals, work orders, diagrams, and schematics.
  • Strong commitment to safe work practices.
  • Ability to maintain accurate service and maintenance documentation.
  • Valid driver's license and a driving record that meets company requirements.
  • Reliable transportation to and from work.
  • Ability to work from Arrow's yard in Hayward.

Preferred Qualifications

  • Previous experience with an equipment rental company or construction equipment service provider.
  • Field service experience repairing equipment at customer or project locations.
  • Experience repairing generators, light towers, skid steers, excavators, golf carts, negative air machines, portable equipment, and construction tools.
  • Experience supporting equipment check in, check out, and yard operations.
  • Familiarity with parts vendors, manufacturer support resources, and equipment suppliers.
  • Experience driving a service vehicle or non CDL flatbed truck.
  • Experience working in a growing, fast paced equipment or construction environment.

Skills and Attributes

  • Strong mechanical aptitude
  • Resourceful and independent problem solving
  • Mechanical, electrical, and hydraulic troubleshooting
  • Ability to work on unfamiliar equipment
  • Strong organization and attention to detail
  • Clear verbal and written communication
  • Ability to manage multiple repairs and priorities
  • Strong teamwork and customer service skills
  • Willingness to help outside the primary repair function
  • Commitment to quality workmanship and safety

What You'll Work On

The Equipment Technician will support a diverse and evolving inventory of construction and rental equipment, which may include:

  • Generators
  • Skid steers
  • Excavators
  • Light towers and construction lighting
  • Golf carts
  • Negative air machines
  • Portable HVAC equipment
  • Small engine equipment
  • Electrical equipment
  • Construction tools
  • Other rental and construction equipment added as the business grows

The equipment mix will change based on customer and project needs. Success in this position requires curiosity, adaptability, and the ability to determine how equipment works, even when encountering it for the first time.

Why Join Arrow Rental & Supply?

Arrow has grown from approximately $2 million to $10 million in revenue over the past five years and plans to continue expanding. As the company consolidates its operations into a larger facility and adds new equipment, this technician will have the opportunity to grow with the organization and help strengthen its equipment service capabilities.

Compensation

The pay range for this position in California is $63,330 to $67,064 annually. This range reflects what Arrow Rental & Supply reasonably expects to pay for this role. Final compensation will be based on factors such as experience, skills, education, and job related knowledge. This role is also eligible for our comprehensive benefits package.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Equipment Coordinator

  • Hayward, California
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Summary 
Reporting to the Regional Equipment Manager / Equipment Supervisor, the Equipment Coordinator organizes day-to-day equipment and material movement to and from the shops. The incumbent is responsible for management of the yard staff and daily activities, as well as for organization and maintenance of the yard itself, including loading, unloading, and controlling the flow of people in and out of the yard. 

Essential Functions 

Execution 
• Maintain the working order of the yards, warehouses, staff, and equipment. 
• Receive and monitors equipment and material requisitions. 
• Organize transportation of equipment and materials to and from project sites. 
• Monitor regional rental equipment and look for opportunities to deploy Graham owned equipment. 
• Complete data entry for equipment or material transfers. 
• Monitor and ensure adherence to quality control and brand standards. 
• Orient visitors to the yard. 
• Maintain inventory and coordinate with other shops. 
• Field calls and requests as they come in. 

Planning and Process 
• Lead meetings and carry out weekly inspections of materials. 

Financial Accountabilities 
• Provide freight estimates to operations and supervisor. 

Client Focus 
• Solve problems within scope (equipment supply, freight, material supply) and work closely with the supervisor / manager, escalating issues as necessary. 
• Establish and maintain good relationships with project staff and internal supply chain staff. 
• Establish and maintain strong relationships with logistics vendors. 

HSEQ 
• Demonstrate HSE and Quality behaviours which reflect corporate expectations of Actively Caring and Road to Zero. 

Key Success Factors and Capabilities 

Leadership 
• Provide coaching and mentoring, leading by example. 
• Demonstrate HSE leadership, awareness and learning of the financial impacts. Customer service skills 

Communication 
• Communicate ideas, plans, and priorities to others. 
• Listen, probe, and work to understand feedback and other people’s thinking. 

Customer / Client Focus 
• Meet and exceed the expectations and requirements of internal and external customers. 
• Build and deepen customer relationships. 
• Manage the experience of customers to ensure positive relationships are established and maintained. 

Education, Experience and Knowledge 
• Minimum high school diploma. 
• 3-5 years of relevant construction or equipment, warehouse, or logistics experience. 
• Knowledge of equipment, warehouse, and logistics processes and procedures. 
• Proficiency with MS Office Suite and SAP. 

Working Conditions 
• This role is primarily shop or field-based. 
• This role has the potential for overtime, and weekend and shift work. 

California Pay Transparency
The anticipated base salary range for this position is $54,160.00 – $60,930.00 annually. Actual compensation will depend on factors including experience, qualifications, skills, education, and internal equity. This position may also be eligible for additional compensation and benefits consistent with company policies.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Assistant Superintendent, Healthcare

  • San Francisco, California
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About the Role

An Assistant Superintendent works with a large amount of autonomy to help manage all aspects of field operations on a project. They may work with a Superintendent on a larger project or may work independently on a smaller project and will demonstrate their knowledge of how to build and manage all facets of work in the field.

An Assistant Superintendent will acquire and demonstrate a thorough knowledge of the plans, specifications, estimates, schedules, critical path elements and sequencing/phasing of the project. They play an active role in promoting XL's safety culture and help to ensure that everyone on the project plans for, understands, and practices the highest level of safety performance. To be successful, they must be well organized, have excellent planning and problem solving skills, and demonstrate their ability to motivate others toward accomplishing the work at hand.

Responsibilities

  • Develop, review and execute work plans for a variety of construction activities.
  • Lead subcontractor pre installation meetings, construction of mockups and subcontractor site orientation activities.
  • Ensure project site and company assets are properly used, stored and secured.
  • Oversee the ordering, delivery, storage, tracking, and proper utilization of equipment and materials, including rental equipment. Ensure monthly purchase/rental invoices are accurate and coded properly.
  • Ensure the accuracy of basic surveying, layout and field measurements: verify lines, corners, elevations, grades, alignments, angles, positions and distances.
  • Act as the champion of XL's Safety program on the job site. Facilitate safety pre task meetings, enforce the job site safety plan and adherence to company safety policies.
  • Assist the Project Manager/Superintendent in providing regular reviews and updates of progress and cost reports, construction schedules and requirements for completion. Actively participate in OAC meetings.
  • Take responsibility for scheduling and coordinating all subcontractors and suppliers, including verifying insurance; verifying layout, materials and quantities; and tracking productivity and schedule compliance.
  • Investigate field coordination/conflict issues and make recommendations regarding resolution or submittal in a Request for Information (RFI). Support the RFI process by helping to develop and administer RFIs.
  • Produce daily/weekly field observations including written reports (DCRs) with progress photographs and summary.
  • Anticipate potential challenges/issues, work interference, schedule difficulties, etc., and bring possible solutions to senior level superintendents and/or project management. Develop and implement corrective plans/actions.
  • Schedule and manage the timely inspection of work throughout the building process.
  • Play a lead role in the administration and documentation required for the Quality Assurance program as established for the project.
  • Schedule, supervise, track and document activities needed to resolve punch list items and proper turnover.
  • Build and maintain positive, respectful relationships with all owners, subcontractors, owners' reps, architects, engineers, suppliers, inspectors, and other employees assigned to the project.
  • Always promote the highest level of professionalism and ethics.

Knowledge, Skills and Abilities

  • Journeyman Carpenter or B.S. in Construction Management, Engineering, or a related field.
  • 3 to 5 years of construction experience in Life Sciences/Technology, Education, Healthcare or Structures/Interiors/TIs, within the Bay Area.
  • Has a basic understanding of all trades, including MEP. Has some exposure to ground up construction or significant structural work.
  • Understands the building permit process.
  • Understands all Cal OSHA requirements for a construction site. Preferably has OSHA 30 training and is a Safety Trained Supervisor (STS).
  • Organized, detail oriented, and with a systematic approach to achieve accuracy and efficiency.
  • Able to manage multiple tasks and make decisions under tight deadlines.
  • Acts with integrity in a manner that shows support for the company, its values, and the employees, while maintaining constant focus on meeting or exceeding customer requirements and expectations.
  • Understands and utilizes the XL Construction project management/computer systems and follows established processes and procedures.
  • Well developed interpersonal and communication skills, including the ability to manage diverse personalities.

Core Competencies

  • XLI Steward
  • Managerial Courage
  • Bridge Builder
  • People Builder
  • Continuous Learner
  • Business Acumen

Compensation & Benefits

The base salary range for this role is $126,700 to $141,700 annually, in accordance with California pay transparency requirements. Final compensation is determined based on experience and qualifications. Total compensation may also include performance based bonuses.

XL Construction offers a comprehensive benefits package, including:

  • Medical, dental, and vision coverage
  • 401(k) plan with company match
  • Paid time off, holidays, and parental leave
  • Professional development and training opportunities
  • A collaborative, high performance culture rooted in purpose and integrity

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Sr Superintendent

  • San Francisco, California
  • Milpitas, California
  • Sacramento, California
  • Oakland, California
  • Sunnyvale, California
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The Senior Superintendent partners closely with project management, preconstruction, and executive teams, while providing mentorship to Superintendents and Assistant Superintendents. This role requires mastery of field operations, a strong understanding of technical scopes, and an ability to lead large cross functional teams with excellence.

What You Will Do

Leadership & Strategy

  • Serve as the field operations executive on special projects; oversee field planning, execution, and performance.
  • Lead and mentor multiple Superintendents, Assistant Superintendents, and General Foremen; provide direction on staffing, development, and accountability.
  • Partner with Project Executives and Project Managers to align construction approach, schedule, budget, and risk management strategies.
  • Ensure safety, quality, and production expectations are upheld across all field operations.

Project Oversight & Execution

  • Lead preconstruction planning and field logistics for assigned projects; influence sequencing, BIM coordination, and constructability.
  • Review scopes of work, contracts, and schedules for clarity and alignment with field operations.
  • Oversee development and updates of master schedules (Primavera P6) and short interval planning tools.
  • Resolve complex field issues in coordination with engineering, design, client, and trade partners.

Workforce & Team Management

  • Manage labor deployment, including dispatching crews and coordinating with workforce development partners.
  • Lead field debriefs, post project reviews, and continuous improvement efforts to enhance future project delivery.
  • Foster a high performance culture by modeling XL's core values and holding field teams accountable to excellence.

Financial & Risk Management

  • Provide input on financial forecasting, manpower loading, and production tracking.
  • Support negotiation and resolution of change orders, delays, and subcontractor disputes.
  • Ensure contracts, insurance, permits, and compliance documentation are in place and enforced.

Client & Stakeholder Relations

  • Act as primary field liaison with clients, consultants, inspectors, and trade partners.
  • Represent the company with professionalism and integrity; support business development by maintaining strong client relationships.

What You Will Bring

Experience

  • 10+ years of construction field leadership experience, including 5+ years managing Superintendents on ground up projects.
  • Proven track record of delivering complex commercial, healthcare, education, life sciences, or mission critical projects.

Technical Skills

  • Expertise in reading and interpreting construction documents, schedules, and specifications.
  • Strong command of field software: Procore, Exaktime, Egnyte, Bluebeam, P6/MS Project, Microsoft Office Suite.
  • Deep understanding of sequencing, safety regulations (Cal/OSHA), QA/QC best practices, and labor compliance.

Certifications

  • OSHA 30 Certification required.
  • First Aid/CPR Certification preferred.

Leadership & Communication

  • Ability to lead large field teams, build trust with stakeholders, and drive results through influence and accountability.
  • Excellent written and verbal communication skills; adept at leading meetings, resolving conflict, and guiding teams through complex issues.

Compensation & Benefits

The base salary range for this role is $161,000 to $222,000 annually, in accordance with California pay transparency requirements. Final compensation is determined based on experience, qualifications, and location.

Senior Superintendents at XL Construction are eligible for:

  • Annual performance bonus
  • Company truck or vehicle allowance
  • Health, dental, vision insurance
  • 401(k) plan with company match
  • Paid time off (PTO) starting at 3+ weeks
  • Professional development support and leadership training

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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MEP Coordinator

  • Milpitas, California
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MEP Coordinator

MEP Coordinators are a partner to the Project Manager and Superintendent for the planning and daily execution of the construction project to meet stakeholder's goals. They are responsible for helping ensure the project runs effectively and smoothly by providing overall direction and control of the installation of all mechanical, electrical, plumbing, controls, fire protection and life safety systems. They must be solution oriented, flexible and adaptable team players with strong communication, task management and client service skills. MEP Coordinators are capable and willing technicians who understand all components of basic HVAC, process piping, and Electrical systems, including automation and fire alarm/suppression systems.

Responsibilities:

  • Preconstruction design review and constructability coordination.
  • Lead MEP Coordination Meetings from concept design to final inspections.
  • Lead MEP and Construction Technology team to success through goal setting and training, in addition to individual contributor tasks.
  • Troubleshoot technical installation and start up challenges in the field across multiple disciplines.
  • Utilize knowledge of advanced MEP systems to train staff and assist the precon/design team with system options analysis.
  • Use understanding of cost and schedule impacts of different MEP systems to plan buyout timing, incorporate impacts into other trade's (and design disciplines) ITBs.
  • Develop and manage MEP Field QA/QC and Punchlist programs.
  • Manage a large or multiple smaller projects concurrently.
  • Understand subcontract exhibits and can generate exhibits A and C.
  • Review design and write MEP ITBs for plan/spec jobs.
  • Use understanding of design sequencing and process to ensure XL and its design build or design assist subs are being good partners to our clients and architectural partners.
  • Fully responsible for scheduling and executing startup and Cx activities.
  • A partner to the design team (Arch) in problem solving and systems solutions.
  • Accountable for training Project Engineers.

Knowledge, Skills, and Abilities:

  • Minimum 8 to 12 years in construction with a significant focus on MEP systems.
  • Expertise in one or more of the MEP trades/disciplines.
  • Able to read Instructions to Bidders (ITBs) and contract drawings to understand systems. (pre requisite)
  • Able to input in depth understanding of MEPF systems procurement and start up information in superintendent's project schedule.
  • Prior experience in the construction industry is required; experience with science & technology, mission critical, corporate office, education, or healthcare construction projects, preferred.
  • In depth knowledge of basic construction materials and methods, and the benefits/challenges of various options. Can bridge the knowledge gap between MEPFC engineers and owners/architects.
  • Solid understanding of the technical and business aspects of construction project management.
  • Understanding of the building permit approval process. (pre requisite)
  • Solid understanding of local codes and associated effects on design and construction.
  • Mastery of required technology and software applications, including the MS Office Suite, Navisworks and Primavera, as well as Egnyte, BlueBeam, Procore, etc.
  • Strong interpersonal communication skills.
  • OSHA 10 Certification.

Core Competencies:

  • XLI Steward
  • Courageous Leader
  • Bridge Builder
  • People Builder
  • Continuous Learner
  • Business Acumen
  • Strategic Edge

The pay range for this position in California is $100,000 to $160,000 annually. This range reflects what XLI reasonably expects to pay for this role. Final compensation will be based on factors such as experience, skills, education, and job related knowledge. This role is also eligible for our comprehensive benefits package.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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Preconstruction Manager

  • Milpitas, California
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Position Summary

Leads the design and preconstruction process for assigned pursuits and projects from early opportunity through contract/GMP agreement and transition to operations. Integrates client goals, design development, cost planning, estimating, design and construction schedules, entitlements/permitting, long-lead procurement, constructability, risk and value strategy into a coordinated plan. Creates a positive and cohesive Owner/Architect/Contractor (O/A/C) team and serves as the central connector among the Owner, design team, trade partners, estimating resources and project delivery team, with a clear expectation of no surprises for the Owner.

Key Responsibilities

Preconstruction Leadership & Integration

  • Define the project-specific preconstruction plan, deliverables, responsibilities and decision milestones.
  • Lead regular preconstruction meetings and coordinate Owner, architect/engineer, estimating, operations, scheduling, VDC, sustainability and trade-partner input.
  • Maintain alignment among scope, design, budget, schedule, procurement strategy and client priorities.
  • Establish team alignment, roles and responsibilities early in the design phase and actively manage team health, accountability and decision-making.
  • Coordinate entitlements, permitting and existing-conditions validation where these activities affect design, cost, schedule or project viability.
  • Plan and execute an effective handoff from preconstruction to the project execution team.

Cost Planning, Estimating & Commercial Strategy

  • Own the cost-management process from conceptual planning through detailed estimate/GMP or bid, coordinating estimating resources rather than requiring the role to personally perform every takeoff.
  • Develop, test and communicate assumptions, allowances, alternates, escalation, contingencies and cost risks.
  • Lead estimate reviews, scope reconciliation, bid leveling and budget updates; explain cost drivers clearly to clients and design teams.
  • Support general conditions/general requirements, staffing plans, fee strategy and commercial qualifications.
  • Support management of preconstruction/design-phase service budgets, consultant agreements, trade-partner agreements, projections and billings as appropriate to the assignment.

Design Management, Constructability & Value

  • Manage design-to-budget activities and facilitate Target Value Delivery/Design, value engineering and option analysis.
  • Coordinate design reviews for constructability, completeness, coordination, code/permitting implications, logistics, sustainability and long-lead impacts.
  • Track design decisions, open issues and owner requirements; ensure changes are understood in terms of cost, schedule and risk.
  • Work with architects and engineers to develop buildable, coordinated and cost-effective solutions while respecting design intent and client requirements.
  • Coordinate consultant and design-assist/design-build trade-partner onboarding, scopes and interfaces so design responsibilities are complete and gaps are identified early.
  • Use structured decision tools such as Options Analysis/A3s and decision logs to make cost, schedule and design impacts visible before major decisions are made.

Schedule, Procurement, Logistics & Risk

  • Develop and maintain the preconstruction schedule and contribute to conceptual construction schedules, phasing and logistics plans.
  • Develop procurement and bid-package strategy with operations and estimating, including early packages and long-lead items.
  • Develop early design-assist/design-build trade-partner strategies and ensure scopes align with the Architect/Engineer of Record and construction requirements.
  • Facilitate risk and opportunity workshops; maintain a clear risk register with owners, actions and commercial/schedule implications.
  • Engage trade partners early to validate constructability, pricing, lead times and market capacity.

Pursuits, Clients & Business Development

  • Lead or contribute to RFP deliverables including budget, schedule, logistics, approach, interviews and technical content.
  • Support selection and onboarding of A/E teaming partners for collaborative and design-build pursuits, including clear scopes, deliverables and design-phase responsibilities.
  • Develop project-specific win strategies with Business Development and Operations.
  • Serve as a primary day-to-day preconstruction contact and build trusted relationships with clients, designers and consultants.
  • Represent XL clearly and credibly in presentations, working sessions and negotiations.

People, Process & Continuous Improvement

  • Coach and support less-experienced team members and share knowledge across estimating, design and operations disciplines.
  • Use XL systems and technology effectively and contribute to improvements in preconstruction workflows.
  • Apply XL best practices for budget communication, design-phase pull planning, constructability back-checks, risk workshops and pre-GMP execution planning.
  • Promote collaboration, accountability, inclusive participation and constructive challenge.
  • Capture lessons learned and apply them to future pursuits and projects.

Qualifications & Experience

  • Typically 7+ years of relevant experience in commercial construction, design, engineering, architecture, cost planning/estimating, project management, construction management or a related field; equivalent demonstrated capability will be considered.
  • Relevant backgrounds may include: general-contractor estimating/preconstruction; construction project management; design management; architectural project management; engineering project management; cost consulting; or owner/developer project management with strong construction exposure.
  • Experience coordinating multidisciplinary teams and making decisions across cost, design, schedule, procurement and risk.
  • Working knowledge of building systems, construction means and methods, design development and project delivery. Strong estimating literacy is required; a career spent primarily as an estimator is not.
  • Experience with negotiated work and collaborative delivery; design-build/design-assist experience is strongly valued.
  • Bachelor's degree in Construction Management, Engineering, Architecture or related field preferred, or equivalent combination of education and experience.
  • Professional credentials such as AIA/RA, PE, DBIA, LEED AP, WELL AP, PMP or comparable credentials are valued but not required.

Knowledge, Skills & Capabilities

Integrated project thinking; cost and estimating literacy; design coordination; constructability; schedule and procurement planning; risk management; client communication; facilitation; negotiation; written and presentation skills; collaboration; working knowledge of BIM/VDC and common preconstruction technology.

Success Measures

  • Projects maintain clear alignment among client requirements, design, cost, schedule and procurement.
  • Risks and decisions are surfaced early and managed transparently.
  • Preconstruction deliverables are accurate, timely and useful to both the client and execution team.
  • Strong transition and continuity into construction.
  • Positive client, designer, trade-partner and internal-team feedback.

The anticipated base salary range for this Preconstruction Manager position in California is $123,120 to $160,000 per year. Actual pay will depend on factors such as experience, qualifications, skills, and location. This range does not include bonus, benefits, or other forms of compensation.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Senior Preconstruction Manager

  • Milpitas, California
  • San Francisco, California
  • Oakland, California
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The Senior Preconstruction Manager Leads the design/preconstruction phase for XL's larger, more complex, strategic or higher-risk opportunities, either as the primary preconstruction leader or through the leadership of other preconstruction team members. Performs the full responsibilities of a Preconstruction Manager as required by the assignment, while bringing a higher level of strategic leadership, judgment and capability to complex work. Sets direction for the design phase, creates alignment across the O/A/C team, shapes pursuit and delivery strategy, aligns design with budget and schedule, drives risk and opportunity management, and acts as a trusted advisor to clients, designers, trade partners and internal leadership. Provides oversight, coaching and development to other team members where assigned. Ensures preconstruction outcomes position projects for both a successful award and successful execution.

Key Responsibilities
Preconstruction Leadership & Integration
  • Lead complex or strategic preconstruction assignments and establish the operating rhythm for multidisciplinary teams.
  • Provide oversight, quality assurance and problem-solving support to Preconstruction Managers and project teams.
  • Resolve competing cost, design, schedule, commercial and client priorities and drive timely decisions.
  • Lead alignment sessions and major design-phase meetings when needed to restore clarity, trust and accountability across the O/A/C team.
  • Ensure transition-to-operations planning is complete, transparent and actionable.
Cost Planning, Estimating & Commercial Strategy
  • Validate cost strategy, major assumptions, estimate completeness, trade coverage, escalation, contingency and commercial risk on complex work.
  • Lead executive estimate/GMP reviews and ensure the cost plan remains connected to design maturity and procurement timing.
  • Guide teams in benchmarking, option analysis, market testing and cost-informed decision making.
  • Identify opportunities to improve fee, risk position and overall project value without compromising client outcomes.
  • Lead commercial recovery strategies when preconstruction/design-phase service costs are trending above plan, including Owner negotiations where appropriate.
Design Management, Constructability & Value
  • Set design-management strategy for complex pursuits and ensure design scope, deliverables, responsibility and decision-making are clear.
  • Lead difficult design-to-cost conversations and develop alternatives that balance performance, quality, schedule, risk and cost.
  • Coach teams in design reviews, design risk management, consultant coordination and value strategy. Ensure design development supports procurement and construction sequencing. Lead design-phase pull planning and ensure design, permitting, procurement and construction milestones are integrated into one executable strategy.
  • Drive opportunities for prefabrication, manufacturing and other delivery innovations by influencing design early rather than evaluating them after design is complete.
Schedule, Procurement, Logistics & Risk
  • Validate procurement, schedule and risk strategies for complex projects and ensure they support the overall win and delivery plan.
  • Lead major risk workshops and challenge teams to quantify, mitigate, transfer or deliberately retain risk.
  • Use trade-partner and market intelligence to shape packaging, sequencing and design decisions.
  • Ensure strategic risks and opportunities are elevated to leadership early and with recommended actions.
Pursuits, Clients & Business Development
  • Shape win themes, technical strategy and differentiation for major pursuits.
  • Help form strategic pursuit teams, including A/E and key design-assist partners, and establish clear roles, responsibilities and decision rights.
  • Act as a trusted advisor to clients and designers, using strong listening and facilitation skills to uncover priorities and resolve competing interests.
  • Support interviews, negotiations and executive-level client engagement.
  • Build external networks and maintain awareness of market trends, competitors and upcoming opportunities.
People, Process & Continuous Improvement
  • Coach, mentor and, where assigned, manage Preconstruction Managers and other preconstruction staff.
  • Review work quality, support assignments and workload planning, and help develop multidisciplinary capability.
  • Lead improvements to tools, standards, templates and preconstruction processes.
  • Model strong leadership across teams without relying on formal reporting relationships.
Qualifications & Experience
  • Typically 10+ years of progressively responsible relevant experience, with demonstrated leadership of complex preconstruction, design, estimating or project-delivery assignments.
  • Career experience may come from a general contractor, architecture/engineering firm, design-management consultancy, cost consultant, developer/owner or a combination of these environments.
  • Proven ability to lead large or complex projects from early concept through procurement/GMP/contract agreement and successful transition to construction.
  • Advanced understanding of building systems, design processes, construction planning, cost drivers, procurement, contracts and risk.
  • Strong record of client leadership, negotiation, facilitation, problem solving and multidisciplinary team leadership.
  • Demonstrated ability to coach others and raise the quality of team output.
  • Bachelor's degree in Construction Management, Engineering, Architecture or related field preferred, or equivalent experience; relevant professional credentials valued.
  • Professional credentials such as AIA/RA, PE, DBIA, LEED AP, WELL AP, PMP or comparable credentials are valued but not required.
Success Measures
  • Complex pursuits are strategically positioned and preconstruction teams perform consistently.
  • Major cost/design/risk issues are resolved before they become construction problems.
  • Teams demonstrate stronger capability through coaching and oversight.
  • Clients view XL as a problem-solving partner, not simply a source of pricing.
  • Lessons learned and best practices improve subsequent pursuits and projects.

The anticipated base salary range for this Preconstruction Manager position in California is $157,840 to $205,000 per year. Actual pay will depend on factors such as experience, qualifications, skills, and location. This range does not include bonus, benefits, or other forms of compensation.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Assistant Project Manager

  • San Francisco, California
  • Oakland, California
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About XLI

At XLI, we build more than just structures. We build careers, relationships, and the future. As a purpose driven general contractor, our culture is grounded in servant leadership, accountability, and collaboration. Our Assistant Project Managers are integral to driving success across our projects and shaping the future of construction.

Position Summary

The Assistant Project Manager (APM) plays a critical role in supporting the successful planning and execution of construction projects. In partnership with the Project Manager and Superintendent, the APM oversees documentation, procurement, budgeting, schedule adherence, and quality control. This role is ideal for a dynamic builder with strong attention to detail, leadership capabilities, and a passion for continuous learning.

Key Responsibilities

  • Review contracts, assess risk, and communicate key areas of exposure to the project team.
  • Lead the bid process by developing detailed instructions to bidders, ensuring scope coverage, accuracy, and appropriate risk mitigation.
  • Support subcontractor buyout and selection processes, including subcontract execution and issue resolution.
  • Assemble and manage the project control estimate.
  • Manage all aspects of construction management, including:
    • Preconstruction
    • Scheduling
    • Procurement
    • Submittals
    • RFIs
    • Change orders
    • Budgeting
    • Forecasting
    • Billing
    • Project closeout
  • Ensure project permits, inspections, and tests are accurately identified and scheduled.
  • Own the project procurement plan and procurement log, proactively identifying and mitigating risks.
  • Foster effective relationships with clients and design teams through consistent communication and leadership during Owner/Architect/Contractor (OAC) meetings and site walks.
  • Maintain document control accuracy and timeliness.
  • Leverage internal resources including VDC, Lean practices, SPW, XL Shop, and other tools to drive project and team effectiveness.
  • Train and mentor Project Engineers, Project Administrators, and Project Accountants.
  • Promote and model XLI's core values, safety culture, and operational excellence.

Required Qualifications

  • Bachelor's degree in Construction Management, Engineering, or a related field.
  • 3 to 5 years of construction experience, preferably as a Senior Project Engineer or Assistant Project Manager.
  • Experience working on healthcare, education, life sciences, civic, or commercial office projects.
  • Demonstrated experience managing or assisting with small projects.
  • Proficiency with:
    • Microsoft Office
    • Procore
    • Primavera P6
    • Timberline
    • Vista
  • Solid understanding of:
    • MEP trades
    • Scheduling
    • Permit processes
  • OSHA 10 Certification.
  • Ability to build trust across project stakeholders and internal teams.
  • Excellent organizational and time management skills.

Core Competencies

  • XLI Stewardship
  • Managerial Courage
  • Bridge Builder
  • People Developer
  • Continuous Learner
  • Business Acumen
  • Strategic Edge

Compensation

In accordance with California's Pay Transparency Laws (SB 1162), XLI is committed to fair and equitable compensation.

  • Base Salary Range: $120,000 to $135,000 annually
  • Eligible for annual performance bonus program
  • Eligible for vehicle reimbursement

Compensation will be determined based on experience, education, qualifications, and internal equity.

Why Join XLI?

At XLI, we offer more than a job. We offer a purpose. From career development to mentorship and a people first culture, we are proud to support your growth in construction leadership.

Benefits Include

  • Competitive salary and annual bonus program
  • Comprehensive health benefits including medical, dental, and vision
  • 401(k) with company match
  • Generous paid time off and company holidays
  • Monthly vehicle reimbursement
  • Monthly cell phone reimbursement
  • Opportunities to work on meaningful, high impact projects

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Project Administrator

  • Milpitas, California
  • San Francisco, California
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Join a team that builds with commitment, integrity, and reliability. Apply today and help us build what matters.

Your Impact Starts Here

Are you an organized, resourceful professional who enjoys keeping things moving and helping teams succeed? Join XL Construction as a Project Administrator and play an essential role in supporting projects from startup through completion. Whether you’re bringing experience from construction or another industry, you’ll have the opportunity to apply your skills, learn new ones, and make a meaningful impact on projects across the Bay Area.

As a Project Administrator, you’ll help protect project interests and keep contracts, costs, and compliance on track. Working closely with project teams, owners, and subcontractors, you’ll manage contract documentation, support financial accountability, coordinate insurance requirements, and oversee monthly billing and payment processes to ensure accurate, timely submissions and payments.

From project startup through closeout, you’ll also coordinate project documentation, manage administrative details, and support day-to-day project and jobsite operations. Your organization, attention to detail, and proactive approach will help keep teams aligned, records accurate, and projects running smoothly.

Bring your curiosity, initiative, and organizational skills to a fast-paced, collaborative environment where you can make a difference. Construction experience isn’t required—we value strong administrative skills, attention to detail, and a willingness to learn. This is an opportunity to build on your strengths, develop new skills, and grow alongside a supportive team.

Your Role in Building What Matters

Contracts & Insurance

  • Drive Subcontract Administration: Prepare and issue subcontracts, contract exhibits, and supporting documentation to keep agreements moving forward while monitoring subcontract execution.
  • Track Cost Impacts: Track potential cost exposures and changes in our accounting and cost management software to support accurate project financials. As well as assisting PMs in coordinating and issuing sub-change orders.
  • Subcontractor & Project Compliance: Communicate insurance and contractual requirements, track & maintain certificates of insurance, and follow up to resolve outstanding items.

Owner Billings & Payments

  • Manage the Owner Billing which includes preparing and submitting the owner pay applications with all required documentation to ensure timely, accurate submissions.
  • Coordinate Subcontractor Billing: Collect and review subcontractor pay applications, schedules of values, conditional lien waivers, and supporting documentation for accuracy and completeness.
  • Review Project Costs: Review, code, and approve project invoices, and verify cost reports for accurate coding and labor rates.
  • Track Billing & Payments: Respond to owner billing inquiries, resolve discrepancies, and monitor payments to the company and disbursements to subcontractors.

Project and Jobsite Administration

  • Document lifecycle management: keep project records organized, maintain accurate, complete, and up-to-date project files
  • Coordinate Project Startup: Assist with project setup by coordinating insurance requirements, prepare & send preliminary lien notices, and help set-up any and all project related items.
  • Coordinate Project Closeout: Collect, organize, and compile closeout documentation, as required by project.
  • Provide Team Support & Keep Jobsites Running Smoothly: Coordinate jobsite setup and demobilization, order supplies, arrange office equipment repairs, and assist with jobsite events, team lunches, and other day-to-day needs. Take initiative in addressing administrative needs and assist with helping keep projects and teams moving forward.

The Right Tools for the Job

  • Experience & Education: At least three years of experience in project administration, project coordination, office administration, or a similar role. A bachelor’s degree is preferred. Construction experience, accounting or project finance experience are a plus but not required.
  • Technical Proficiency: Proficiency in Microsoft 365, particularly Excel, and/or Google Workspace. Comfortable using standard office equipment and demonstrates the ability to quickly learn new software and technology.
  • Organization & Attention to Detail: Highly organized, detail-oriented, and able to manage large volumes of documentation, balance competing priorities, and meet deadlines in a fast-paced environment.
  • Communication & Collaboration: Strong written, verbal, and interpersonal communication skills, with the ability to adapt communication to the audience and situation. Comfortable collaborating with diverse project partners, including contractors, architects, engineers, subcontractors, and internal team members.
  • Problem-Solving & Initiative: Proactive, resourceful, and naturally curious, with sound judgment and a process-improvement mindset. Able to identify issues, seek solutions, take direction, and work independently when needed.
  • Professionalism & Adaptability: Demonstrates honesty, integrity, flexibility, and a professional, respectful approach when working with people across different roles and backgrounds. Comfortable navigating frequent interruptions, changing priorities, and the demands of an active jobsite.
  • Work Environment & Travel: Works onsite in an office or project site and can travel frequently throughout the Bay Area.

Compensation and Benefits

  • Salary Range $78,000 to $90,000 per annum, commensurate with experience and performance.
  • 100% employer-paid health and vision insurance option, plus dental coverage.
  • 100% employee-owned company
  • 401(k) retirement plan with employer match.
  • Generous paid time off, wellness benefits, and an Employee Assistance Program (EAP).
  • Employer-paid Life, AD&D, and Long-Term Disability insurance, plus cell phone reimbursement.

Lay the Foundation for Your Next Career Move. Apply today.

At XL, we believe that people come first. We are building a future where safety, integrity, and shared success shape everything we do. If you're ready to grow your career in a culture that invests in people and pushes the boundaries of what's possible, we encourage you to apply.

Equal Opportunity Employer: 
XLI is an EOE AA M/F Vet/Disability employer. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, protected veteran status, or any other legally protected status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Project Engineer

  • San Francisco, California
  • Sacramento, California
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Project Engineers assist the Project Manager and Superintendent with the planning and daily execution of the construction project. They are responsible for helping ensure the project runs effectively and smoothly by managing the process of submittal approvals, coordinating the timely delivery of materials, maintaining logs, schedules, budgets, and project safety initiatives. They must be flexible and adaptable team-players, as well as have strong communication, task management and client service skills. 

Responsibilities:

  • Perform outreach to trade partners to promote project opportunities and generate interest - increasing bid coverage.
  • Participate in the subcontractor buyout and selection process.
  • Perform some project management responsibilities (with PM oversight), such as: write and administer subcontracts/exhibits; prepare cost forecasts, lead meetings & job walks, Q.C. coordination, etc.
  • Participate in aspects of the procurement process on the project.
  • Participate in OAC meetings and prepare timely and accurate meeting minutes.
  • Estimate change orders and request pricing for PCC's and EWA's.
  • Lead the document control process: Distribute plans, specifications, drawings, permits, etc. to appropriate parties and maintain the drawing revision log.
  • Evaluate, prepare, and distribute appropriate RFI’s. Gather, prepare, review, and distribute submittals. Maintain accurate logs/records of the activities associated with these processes.
  •  Monitor, measure, inspect and report on work put in place in the field (including SPW).
  •  Perform Quality Control activities for installed materials or systems.
  • Assist with the resolution of challenges in the field.
  • Develop and maintain positive relationships with the project team, the client, owner’s representative, design team, subcontractors, and others.
  • Support the Superintendent in managing and updating the Project Schedule.
  • Manage the punch-list and close-out process; including warranty, O&M, and as-built documentation.
  • Take responsibility for any intern training or mentoring assignments.
  • Always promote the highest level of professionalism and ethics.
  • Ensure XL’s safety policies and procedures are in place and practiced.

Knowledge, Skills, and Abilities:

  • Bachelor's degree in Construction Management, Engineering, or equivalent combination of education and experience.
  • Prior experience in the construction industry is desired; experience with healthcare, science & technology, corporate office, or education construction projects, preferred.
  • Fundamental knowledge of basic construction materials and methods.
  • Basic understanding of the technical and business aspects of construction project management.
  • Understanding of the building permit approval process.
  • Ability to learn and master required technology and software applications, including the MS Office Suite, MS Project and Primavera; as well as Egnyte, BlueBeam, Procore, etc.
  • Strong interpersonal communication skills.
  • OSHA 10 Certification.

Core Competencies:

  • XLI Steward
  • Managerial Courage
  • Bridge Builder
  • People Builder
  • Continuous Learner
  • Business Acumen
  • Strategic Edge

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Project Engineer Intern

  • San Francisco, California
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Project Engineer Intern

Position Summary:

As a Project Engineer Intern at XL Construction, you’ll have the opportunity to take what you’re learning in the classroom and apply it to real-world construction projects. Working alongside Project Managers, Project Engineers, Superintendents, and other members of the project team, you’ll gain hands-on experience with the day-to-day activities that help move a project from planning through construction.

Throughout the internship, you’ll gain exposure to project documentation, RFIs and submittals, estimating, procurement, scheduling, quality control, safety, and field coordination. You’ll contribute to meaningful project work while learning from experienced construction professionals and develop an understanding of both the technical and business sides of construction.

We don’t expect our interns to know everything on day one. We’re looking for students who are curious, proactive, detail-oriented, collaborative, and eager to learn. This is an opportunity to build your skills, grow your professional network, and get a firsthand look at what a career with XL Construction could look like.

As a Project Engineer Intern at XL Construction, you will:

  • Support Project Managers, Project Engineers, and Superintendents with day-to-day project coordination and administration.
  • Assist with project documentation, including drawings, specifications, RFIs, submittals, and project logs.
  • Participate in project meetings, job walks, and coordination meetings, and assist with documenting action items and follow-up activities.
  • Gain exposure to estimating and preconstruction activities, including quantity takeoffs, bid packages, and subcontractor coordination.
  • Assist with procurement, change management, and schedule tracking to understand how these activities impact project delivery.
  • Spend time in the field observing construction activities and learning about construction materials, methods, sequencing, quality control, and safety.
  • Support project closeout activities, including punch-list items and project documentation.
  • Build relationships with XL team members, trade partners, design partners, clients, and other project stakeholders while demonstrating XL’s values and commitment to professionalism and safety.

Knowledge, Skills, and Abilities:

  • Currently pursuing a bachelor’s degree in Construction Management, Civil Engineering, Architecture, Mechanical Engineering, or another related field.
  • Interest in pursuing a career in construction and learning about commercial construction project management.
  • Basic understanding of construction concepts, materials, methods, or drawings through coursework or previous experience is preferred but not required.
  • Strong organizational skills and attention to detail.
  • Effective written and verbal communication skills.
  • Ability to work collaboratively as part of a project team and build positive working relationships.
  • Demonstrated initiative, curiosity, and willingness to ask questions and learn from others.
  • Ability to manage multiple assignments, prioritize responsibilities, and meet deadlines.
  • Previous construction, internship, or related work experience is a plus, but not required.

What You’ll Gain:

During your internship at XL Construction, you’ll have the opportunity to:

  • Gain hands-on experience working alongside construction professionals.
  • Develop an understanding of the full construction project lifecycle and the role Project Engineers play in delivering successful projects.
  • Build practical skills in project management, field coordination, estimating, document control, scheduling, quality, and safety.
  • Learn and utilize construction technology and project management tools.
  • Develop professional relationships with XL employees, trade partners, clients, and other members of the construction industry.
  • Receive mentorship, feedback, and opportunities for professional development.
  • Explore potential career opportunities with XL Construction following graduation.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Project Executive - Healthcare

  • Oakland, California
  • Milpitas, California
  • Sacramento, California
  • San Francisco, California
  • Sunnyvale, California
  • Stockton, California
Apply
Role Overview:
The Project Executive – Healthcare will lead XL’s Healthcare market segment, managing delivery of multiple construction projects, guiding business development, and nurturing key client and stakeholder relationships. This leader will ensure best‑in‑class project execution and financial performance while championing a high‑performance, safety‑focused team culture.
Key Responsibilities
Market Leadership – Healthcare Focus 
  • Serve as XL’s lead strategist for the Healthcare market segment, driving new pursuits and strengthening key industry relationships.
  • Delegate active participation in healthcare trade associations and forums to raise XL’s profile.
  • Collaborate with Preconstruction, Marketing, and Executive teams to shape pursuit and pricing strategies.
  • Maintain up‑to‑date knowledge of healthcare regulations, delivery methods, and cost drivers.
Business Development & Preconstruction 
  • Identify and win new healthcare project opportunities using XL’s Middle and End Game pursuit methodologies.
  • Guide the bid process and lead preconstruction efforts to ensure accuracy and competitiveness.
  • Negotiate contracts with owners and subcontractors to optimize risk and margin.
Project Oversight & Financial Management 
  • Provide senior leadership across project lifecycles—start‑up through turnover—ensuring performance, safety, and quality.
  • Oversee financial reporting, forecasting, and profitability measures across portfolio.
  • Conduct regular project health reviews to monitor performance, budget, schedule, and team dynamics.
Team Leadership & Development 
  • Build and mentor high‑performing teams; lead recruitment, development, and retention strategies.
  • Provide coaching and guidance to foster excellence, accountability, and collaboration.
  • Implement best practices—such as Lean, VDC, Sustainability, ECS, and XL Shop—to drive efficiency and innovation.
Client & Stakeholder Engagement 
  • Own enduring client relationships; act as senior escalation and liaison for owners, designers, and partners.
  • Drive outstanding client satisfaction through transparent communication, quick issue resolution, and consistent delivery.
  • Embed and elevate XL’s safety-first culture on every project and across all teams.
Qualifications & Competencies
  • 15+ years of construction leadership, with a strong focus on healthcare projects—Sacramento or Northern California experience a plus.
  • Bachelor’s degree in Construction Management, Engineering, or related field.
  • Demonstrated ability to manage large/complex and multiple simultaneous projects profitably.
  • Skilled in business development, pursuit leadership, client management, and market positioning.
  • Deep understanding of preconstruction strategy, contract types, risk mitigation, and cost control.
  • Proven track record building and developing successful project teams.
  • Certifications such as OSHA 10, LEED AP, and/or DBIA preferred.
  • Natural ambassador of organizational culture, ethics, and safety excellence.
Compensation Range (CA): $196,000 – $269,000/year: In accordance with California law, this posting includes a specified salary range. The final offer will depend on your qualifications as well as your relevant skills, experience, and licensure. XL may adjust pay based on internal equity, budget, candidate experience, and market conditions.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Project Executive, Education & Civic

  • San Francisco, California
Apply
 
 
About the Role:
We are seeking a Project Executive to lead our Civic Market, with the potential oversight of educational projects within the Sacramento region. This senior leadership role is responsible for executive oversight of multiple projects, client engagement, team development, and operational excellence. You’ll play a strategic role in advancing XL Construction’s presence in public works type projects with emphasis on the civic sector while ensuring high-quality delivery, safety, and customer satisfaction across your project portfolio.

Key Responsibilities:
  • Provide executive oversight for civic and education projects, including ground-up construction, tenant improvements, and client account plans for specifically targeted clients.
  • Build and maintain long-term client relationships across City, County, State and fed clients. 
  • Partner with estimating, preconstruction, and operations to develop project execution strategies and secure successful delivery
  • Guide and mentor Senior Project Managers, Project Managers, and project engineers across multiple teams
  • Monitor project health—financial performance, schedule adherence, quality, and risk
  • Collaborate with field and safety leadership to ensure consistent execution across job sites
  • Represent XL in executive meetings, proposals, and key project milestones
  • Work cross-functionally to support staffing plans, team development, and strategic planning in the science market
Qualifications:
  • 12+ years of construction experience with at least 5 years in a senior leadership capacity
  • Demonstrated success managing public works type projects and preference for Civic projects valued at $20M+
  • Expertise in project deliveries, City and county construction with clear understanding of delivery methods including hard bid scenario for public clients.
  • Strong business acumen, including financial management, forecasting, and client negotiation
  • Proficiency in Procore, scheduling tools (e.g., P6 or MS Project), and construction budgeting platforms
  • Bachelor's degree in Construction Management, Engineering, or a related field preferred
Compensation & Benefits:
  • Salary Range: $196,000 – $269,000 annually (in compliance with California pay transparency laws)
  • Eligible for executive performance-based bonus
  • Comprehensive benefits package including medical, dental, vision, PTO, 401(k), and wellness programs
  • Opportunities for executive leadership development, market growth impact, and long-term advancement
About XL Construction:
At XL Construction, we build trust. As a purpose-driven builder and industry leader in the public sector work, we take pride in our ability to execute complex, mission-critical projects that support innovation and research. Our “We Not Me” culture fuels collaboration, integrity, and shared success across every team and client engagement.
 

XL Construction is an Equal Opportunity Employer.
We value diversity and evaluate all qualified applicants without regard to race, color, religion, gender identity, sexual orientation, national origin, disability

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Project Manager, Special Projects Construction

  • Milpitas, California
  • San Francisco, California
  • Oakland, California
  • Sunnyvale, California
Apply
Project Managers at XL are responsible for ensuring positive project results through a blending of leadership and mentoring of the project team, as well as planning, controlling, and safely executing a project, to accomplish budget, quality and schedule commitments. They consistently demonstrate accurate and effective estimating, cost control and forecasting techniques. Clear and effective communication skills are required to align the team and to build and maintain lasting client relationships; sharing project status, managing client and partner expectations, and communicating changes to the owner as well as project and field teams. Project Managers play a vital role in developing members of their project team; ensuring they are exposed to both technical and soft skill development opportunities.
 
What You Will Do:
  • Participate in and may lead aspects of Middle Game and End Game business development activities, including the development of responses for RFQ/RFP's.
  • Review contracts, address areas of risk and communicate them to the project team.
  • Manage the bid process for new projects; create, manage, and distribute detailed instructions to bidders for all scopes of work; ensure depth in coverage and accuracy; identify areas of risk and risk mitigation options.
  • Plan and execute the subcontractor buyout and selection process; including, the development and execution of subcontract agreements & exhibits. Resolve any subcontract issues with minimal oversight/help.
  • Create, assemble, and manage the project control estimate.
  • Perform and/or supervise all aspects of project management: estimating, preconstruction, scheduling, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, LEED, quality control, turnover/close-out, etc. 
  • Ensure required project permits, inspections, and tests are identified and planned for.
  • Manage the project procurement plan and log, identify risks, and determine options to mitigate risks in the procurement process.
  • Take responsibility for client management efforts and OAC activities; including meetings and other communication with the Owner & design team, including leading site walks. 
  • Ensure the timeliness and accuracy of all aspects of the document control process. 
  • Appropriately utilize available resources to increase efficiency & effectiveness of the team and the project; i.e. VDC, Sustainability, Lean practices, Bradley, SPW, XL Shop, etc. 
  • Work collaboratively with Superintendent(s) and field management to plan, organize and direct site activities to resolve issues or challenges encountered in the field and determine how to mitigate risks. 
  • Build and maintain positive relationships with the project team, clients, owner’s representatives, design team, subcontractors, and others. 
  • Supervise and take responsibility for the training and development of project staff, including, Project Engineers and Project Coordinators, Project Accountants, and other personnel. 
  • Promote XL culture & policies and procedures and demonstrate the highest level of ethics and professionalism. 
  • Actively promote XL’s safety culture and practices. Provide insight and supervision of XL’s construction safety policies, procedures, and practices.
     What You Will Bring: 
    • Bachelor's degree in Construction Management or Engineering.
    • 6+ years progressive experience in construction special projects. 
    • Proficient with computer applications such as MS Office, MS Project / P-6, PowerPoint, and Timberline. Expert knowledge of Vista.
    • Ability to develop detailed project schedules.
    • Solid understanding of the building permit process & all building trades, including MEP.
    • Experience establishing and maintaining the highest-level of safety practices.
    • Strong interpersonal communication skills.
    • Proficient in a negotiated, customer-service based project delivery environment.
    • OSHA 10 Certification
    • Strong skill set as a builder and in project management, with solid record of success. 
      Compensation & Benefits
      In accordance with California’s pay transparency requirements, the base salary range for this position is $149,000 - $175,000 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.
      XL offers a comprehensive benefits package, including: 
      • Medical, dental, and vision coverage 
      • 401(k) plan with company match 
      • Paid time off, holidays, and parental leave 
      • Career development and professional training opportunities 
      • A purpose-driven, collaborative culture rooted in integrity and excellence 
       

      We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

      Apply

      Sr Project Engineer

      • Milpitas, California
      • San Francisco, California
      • Oakland, California
      Apply
      Position Summary:
      Senior Project Engineers work closely with the Project Manager and Superintendent to help manage and execute the timely and safe completion of the construction project. They take responsibility for maintaining, reviewing, and distributing documentation related to drawings, specifications, estimates, scopes of work and the change process. A Sr. PE may be part of a team on a large project or may manage a small project with limited PM oversight. A strong familiarity with XL’s systems, processes and technology enable Sr. Project Engineers to be a valuable resource to the team and project. They must be flexible, detail-oriented, team players with the ability to manage multiple tasks, communicate proactively, produce quality work, and consistently meet deadlines.

       
      Responsibilities:
      • Contribute as part of a team in formal presentations for new projects.
      • Lead or assist with instructions to bidders and assembling bid packages; perform takeoff's and estimate aspects of new projects. Perform outreach to trade partners to promote project opportunities and generate interest - increasing bid coverage.
      • Assist in assembly of the Control Estimate and project setup in Vista.
      • Execute aspects of the subcontractor buyout and selection process.
      • Perform project management responsibilities on smaller projects or portions of a larger project, such as: write and administer subcontracts & exhibits; prepare cost forecasts, lead meetings & job walks, help produce monthly billings, Q.C. coordination, etc.
      • Manage the procurement process on the project with limited oversight. Solve challenges related to procurement based on knowledge of project schedule.
      • Participate in and occasionally lead OAC meetings and prepare timely and accurate meeting minutes.
      • Estimate change orders; review and validate pricing for PCC's and EWA's. Evaluate subcontractor change orders for accuracy and fairness. Present change orders to the client with limited oversight.
      • Lead the document control process: Distribute plans, specifications, drawings, permits, etc. to appropriate parties and maintain drawing revision log.
      • Evaluate, prepare, and distribute appropriate RFI’s. Gather, prepare, review, and distribute submittals. Maintain accurate logs/records of the activities associated with these processes and ensure that critical pending items are brought to the forefront.
      • Monitor, measure, inspect and report on work put in place in the field. Perform QC activities for installed materials or systems.
      • Assist with the resolution of challenges in the field.
      • Along with the Superintendent, manage and perform updates to the Project Schedule.
      • Proactively manage the punch-list and close-out process; including warranty, O&M, LEED and as-built documentation.
      • Maintain extensive contact with the client, owner’s representative, design team, subcontractors, and others; develop and maintain positive relationships with the entire project team.
      • Assist with efforts to mentor, train and develop other project staff members.
      • Always promote the highest level of professionalism and ethics.
      • Know and demonstrate XL Values.
      • Ensure XL's safety policies and procedures are known, in place and practiced.
       
      Knowledge, Skills, and Abilities:
      • 3 to 5 years of prior experience as an engineer or project engineer in the construction industry possessing solid experience with healthcare, corporate office, life science/technology or education construction projects.
      • Bachelor’s degree in Construction Management, Engineering, or equivalent combination of education and experience.
      • Strong knowledge of basic construction materials and methods.
      • A good understanding of the technical and business aspects of construction project management.
      • Solid understanding of the building permit approval process.
      • Advanced knowledge of required technology and software applications, including: Microsoft suite, Timberline Estimating, Vista Project Management, Procore, Primavera, On-Screen Takeoff, and Bluebeam.
      • Strong interpersonal communication skills.
      • OSHA 10 Certification
       
      Core Competencies:
      • XLI Steward
      • Managerial Courage
      • Bridge Builder
      • People Builder
      • Continuous Learner
      • Business Acumen
      • Strategic Edge

      California Pay Transparency:
      In accordance with California law, the salary range for this position $93,600 – $117,000. Actual compensation will be determined based on experience, education, market conditions, internal equity, and the scope of responsibility aligned to the role.

      We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

      Apply

      Sr Project Manager, Advanced Technology

      • Milpitas, California
      • San Francisco, California
      Apply
      Sr. Project Managers have direct responsibility for all aspects of a single large, complex project or for multiple small/mid-size projects. They lead all phases of a project through its life cycle, including estimating, purchasing, engineering, accounting, construction, safety, and quality assurance activities. Sr. Project Managers bring a higher level of problem solving/solution creation, risk management, communication and technical “know-how” to their team(s) and projects. Strong interpersonal skills and effective communication skills must accompany their technical skills. These enable the Sr. Project Manager to effectively train, develop, coach, and supervise team members as well as develop strong working relationships with clients and key trade partners.
       
       Responsibilities:
      • Lead new project pursuits, including development and management of proposals, schedules and cost estimates. Integrally involved in Business Development activities.
      • Provide expertise and leadership in design-build and design-assist relationships and other alternative project delivery methods.
      • Plan and execute the bid process for new projects to ensure depth in coverage and accuracy, and lead efforts to assess and mitigate risk exposure.
      • Demonstrate an understanding of conceptual estimation and unit costs.
      • Develop conceptual and detailed estimates throughout preconstruction and construction, including development, management, and submission of project GMP estimates and internal project budgets.
      • Develop contracts that protect XL from unnecessary risk and enhance fee opportunities.
      • Lead the subcontractor buyout and selection process including the development and execution of subcontract agreements. Demonstrate a working knowledge of contract terms and the ability to resolve subcontract issues without oversight.
      • Perform and supervise all aspects of project management on more complex or multiple projects; including, all estimating, preconstruction activities, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, quality control, turnover/close-out, etc. Successfully overcome challenges and resolve any issues the projects and/or teams present.
      • Ensure project permits, inspections, tests, and procurement activities are done well and don’t lead to schedule challenges.
      • Develop and maintain positive relationships with project team(s), clients, owner’s representatives, design team, subcontractors, and others. Manage all OAC activities; including meetings and all other communication with these groups, to ensure positive, long-term relationships are maintained.
      • Ensure the effective use of available resources to increase the efficiency and effectiveness of the team and the project(s); i.e. Construction Technology, Sustainability, Lean practices, and self-perform work.
      • Work collaboratively with Superintendent(s) and field management to plan, organize, and direct site activities. Lead efforts to resolve issues or challenges in the field.
      • Supervise project staff and take responsibility for their training and development.
      • Champion XL culture & policies and procedures and demonstrate the highest level of ethics and professionalism.
      • Actively promote XL’s safety culture and practices. Provide insight and supervision for the development and maintenance of construction safety policies, procedures, and practices. Participate in project safety meetings and reinforce program objectives.
       
      Knowledge, Skills, and Abilities:
      • Bachelor’s degree in construction management, Engineering, or related field.
      • 10+ years of progressive experience and a strong project background in our Advanced Technology market sector, including a project portfolio with key market clients, building types, and varied delivery methods.
      • Industry certifications/accreditation, including OSHA 10, LEED AP, and/or DBIA.
      • Proficient with scheduling, budgeting, and estimating softwares.
      • Ability to develop a detailed project schedule.
      • Strong interpersonal communication skills and proven ability to effectively lead teams.
      • Strong skill set as a builder and in project management, with a solid record of success.
       

      At XLI, we are committed to equitable compensation and transparency. The base salary range for this role is $158,000 - $217,000 annually, depending on experience, education, and scope alignment

      We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

      Apply

      Risk Manager

      • Milpitas, California
      • Oakland, California
      Apply

      Reports to: Vice President / Director Risk Management

      Responsibilities

      Responsible for the administration of risk management programs and initiatives for XL Construction and XL Industries other affiliated entities. This position regularly interacts with operations staff, teams and projects, departments, risk management staff as well as XLI leadership.  Building relationships and being a trusted advisor are crucial in this role.

      Primary Responsibilities:

      • Overall: work with the Vice President / Director of Risk Management and other senior company leaders, department heads, project executives, and general superintendents to identify, assess, manage, and mitigate corporate and primarily project risks
      • Operational Risk Mitigation: partner with Project Executives, Project Managers, and General Superintendents to mitigate project operations risks. This includes:
        • Assisting with developing / enhancing, auditing, and driving implementation of, various operational tools, processes and behaviors that reduce the risk of project execution and enhance project delivery
        • Administrating the Project Execution Plan process through project setup, compliance, and providing input in project meetings
        • Lead, participate in risk register workshops and operational risk reviews to identify key areas of risk, maintain risk registers and mitigation strategies
        • Evaluating select projects for compliance with XL’s procedures and performance to plan with the primary goals of:
          • providing any training / input to the project team to ensure compliance, effectiveness and efficiency; and
          • assisting the Project Executive, General Superintendent, and project team with any necessary corrective actions, notices or dispute resolution
        • Assisting the VP of Operations with a focus on projects with elevated levels of risk
        • Providing risk management services and support for XLI affiliated entities (Concrete & Self-Performed Carpentry)
      • Contractual Support: support all aspects of legal risk management, including:
      • Ensuring compliance with the Company’s contract review process and historical tracking administration
      • Contract reviews and interaction with counsel, insurance, and XLI leadership to develop mutually agreeable terms (prime, subcontracts, design, miscellaneous)
      • Maintenance of standard contract templates
      • While rare, support senior executive team members with managing and resolving significant insurance claims, litigation matters or disputes (other than Workers’ Compensation claims):
      • Managing communications and negotiations with insurers, including setting reserves with insurers and approving / negotiating assigned counsel
      • Coordinating with the Risk Management leader, outside counsel, and leadership on dispute and claim resolution strategies, supporting work plans and implementation activities, and taking an active role in resolution(s)
      • Departmental Interaction: leader or contributor in various cross-departmental initiatives and support needs
      • Assure that operations teams have proper insurances, bonds, and other business risk protections are in place
      • Work with other XLI departments on programs, implementation, and other support functions to limit risk on projects and within the organization, including for example preconstruction, quality control, scheduling, cost control, safety, and staffing support
      • Interface with corporate insurance, surety, and trade prequalification departments in support of preconstruction and project needs
      • Corporate & Risk Programs: with the Vice President of Risk Management and other XLI team members develop and manage programs to address company and operational risks, improve and optimize processes, and develop new initiatives
      • Tracking and evaluating claims histories, and making recommendations to enhance Company policies and processes to counter any systemic risks
      • Administration and tracking of Risk Team actions and initiatives, and document control
      • Assist in the production of annual Risk Department Business Plans
      • Lead or support the development of new programs and initiatives, updates of existing programs, and vision planning of future needs to best-position the company moving forward
      • Training & Development: lead or support various training programs related to Risk
      • Developing and implementing XLU courses associated with risk management or specific construction expertise possessed by him/her
      • One-on-one coaching for Project Executives, Project Managers, and General Superintendents in risk-related matters
      • Development of white papers and best practices
      • Facilitating the sharing, and memorialization, of “lessons learned” 
      • Reporting: various reports, updates to the Vice President Risk Management, company leadership, corporate, and senior project leaders on risks, status, and needs
      • Corporate and entity governance management (license and annual state renewals)
      • Stays educated regarding future trends so as to provide strategic planning, progressive and proactive risk mitigation opportunities and trends, and areas of development within XLI
      • Performs additional assignments as required by company needs or as directed by the Vice President Risk Management

      Knowledge, Skills, and Abilities

      • Education / Training / Experience
        • BA/BS Degree
        • +/- 5-10 years industry experience
        • Served in a Project Manager or higher operations position; Risk related management role; or insurance background.
        • Skilled at reviewing and negotiating a wide-variety of construction contracts (Lump-Sum, CMAR, D/B, LLB, IPD), subcontractors, and other agreement terms and conditions
        • Experience with managing and mitigating construction industry risks; particularly with respect to general contracting with private commercial, institutional, and public entities constructing a variety of project sizes and types. Experience with trade contractors or self-perform work divisions is desirable.
        • General knowledge related to construction industry insurance programs, including high-deductible, captive, and OCIP/CCIP programs.  

      Skills / Abilities

      • Very strong oral and written communication skills, the ability to work positively with XLI team member and peers, and using diplomacy and motivation to positively influence others
      • Exceptional analytical skills; including the ability to:
        • Quickly assess potential risks associated with the strategic direction of the Company or a specific project and develop creative mitigation strategies
        • Analyze complex matters and develop proposed solutions
        • Develop and improve processes that better control and mitigate operational risks
        • Strong negotiation, facilitation, and dispute resolution skills
        • Ability to concisely and persuasively communicate positions and ideas verbally and in writing
        • Capable of having impact through influence rather than direct control; including ability to establish trusting relationships with project teams, clients, designers and trade partners
        • Ability to learn new subject matter quickly
        • Strong industry reputation

      Core Leadership Competencies

      • Business Acumen
      • Customer Focus
      • Developing Direct Reports and Others
      • Drive for Results
      • Ethics and Values
      • Motivating Others

      Role Specific Competencies (Most Important)

      • Integrity and Trust
      • Conflict Management
      • Decision Quality
      • Managerial Courage
      • Composure
      • Negotiating
      • Problem Solving

      The pay range for this position in California is $106,320 to $152,875 annually. This range reflects what XL Construction reasonably expects to pay for this role. Final compensation will be based on factors such as experience, skills, education, and job related knowledge. This role is also eligible for our comprehensive benefits package.

      We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

      Apply

      Safety Engineer

      • Milpitas, California
      Apply
      Safety Engineer
      At XLI, our mission is to deliver exceptional construction experiences with a relentless focus on safety, quality, and innovation. As a values-driven organization, we build trust through integrity and a “We Not Me” mindset that fuels collaboration and continuous improvement across all projects and teams.
      We are seeking a Safety Engineer who is passionate about creating safe, high-performing environments on complex job sites. This role plays a critical part in implementing XLI’s safety programs and fostering a proactive culture of risk awareness and compliance.
      Responsibilities:
      • Assist and support the Director of Safety and Risk Management in executing XLI’s safety policies and procedures with the purpose of preventing accidents and injuries.
      • Conduct daily job site safety inspections, addressing unsafe conditions and work practices.
      • Oversee and support safety program implementation at the project level.
      • Lead or attend weekly site safety meetings and subcontractor pre-task planning sessions.
      • Stay current on safety best practices and maintain certifications in hazardous material remediation, confined space entry, fall protection, electrical safety, and PPE.
      • Serve as a trusted resource to project teams in delivering safe, high-quality construction work.
      • Participate in accident investigations, identify root causes, and recommend corrective actions.
      • Prepare safety performance metrics and reports.
      • Perform additional duties as directed by the Director of Safety and Risk Management.
      Knowledge, Skills, and Abilities:
      • Associate degree in Environmental Health & Safety or equivalent combination of experience. CSP certification preferred.
      • 7–10 years of field construction experience at the foreman level or above.
      • 3–5 years of direct experience in construction safety.
      • Self-starter with strong problem-solving skills and the ability to work independently.
      • Excellent verbal and written communication abilities.
      Compensation & Benefits:
      • Salary Range: $81,000 – $130,000 annually, based on experience and qualifications in accordance with California pay transparency laws.
      • Typical starting compensation for this role ranges from $120,000 to $130,000.
      • Compensation may also include bonus eligibility and a comprehensive benefits package including healthcare, 401(k), PTO, and wellness programs.
      At XLI, we believe that people come first. We are building a future where safety, integrity, and shared success shape everything we do. If you're ready to grow your career in a culture that invests in people and pushes the boundaries of what's possible, we encourage you to apply.

      Equal Opportunity Employer: 
      XLI is an EOE AA M/F Vet/Disability employer. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, protected veteran status, or any other legally protected status.

      We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

      Apply

      We’re Hiring!

      We’re looking for people that want to join us as we build to improve the lives of our clients, partners, communities, and each other. See below for current openings at XL Construction in our Silicon Valley, Oakland, San Francisco, and Sacramento offices.

      Don’t see a role that fits your profile?
      Apply with our general application.

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      Questions? Contact ta@xlconstruction.com

      Unsolicited resumes received from agencies without a valid, fully executed fee agreement for the specific position will not establish any obligation on the part of XL Construction, a Graham Group Company, to pay a fee. By submitting a candidate without such an agreement, including any submissions sent directly to our employees, recruiters or hiring managers, the agency acknowledges and agrees that XL Construction, a Graham Group Company, may pursue and hire the candidate without any financial obligation to the agency.

      We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

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      Project Engineer

      • San Francisco, California
      • Sacramento, California
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      Project Engineer Intern

      • San Francisco, California
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      Project Executive - Healthcare

      • Oakland, California
      • Milpitas, California
      • Sacramento, California
      • San Francisco, California
      • Sunnyvale, California
      • Stockton, California
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      Project Executive, Education & Civic

      • San Francisco, California
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      Project Manager, Special Projects Construction

      • Milpitas, California
      • San Francisco, California
      • Oakland, California
      • Sunnyvale, California
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      Sr Project Engineer

      • Milpitas, California
      • San Francisco, California
      • Oakland, California
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      Sr Project Manager, Advanced Technology

      • Milpitas, California
      • San Francisco, California
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      Risk Management

      Risk Manager

      • Milpitas, California
      • Oakland, California
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      Safety

      Safety Engineer

      • Milpitas, California
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