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Manager, Finance and Accounting

Accounting/Finance Milpitas, California
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Manager, Finance and Accounting

Location: Milpitas, CA

Classification: Full-Time, Flex schedule

 

The Manager of Finance and Accounting position is a hybrid role with the main focus of being the business partner for four entity leaders, supporting them with financial analysis and business insights but also responsible for the oversight of the monthly financials.  In this role you will be working with the local central accounting team to review and approve monthly financials and provide financial analysis and reporting in the areas of budgeting, forecasting, reporting, and analysis. Additional responsibilities may include monthly reports; monitoring and analyzing financial, statistical, and operational data trends; and special projects as requested.    The four companies are diverse and include construction trades, rental and supply and light assembly and manufacturing.

 

This individual will work with the VP of Finance and Business Leaders to translate strategy into actionable plans, leverage in-depth analysis to provide the story behind the numbers and respond to business changes with agility. They must be organized and be able to multitask. They must be a person who isn’t afraid to make decisions or delegate. This person will ultimately be responsible for being a strong partner to the business and producing accurate and timely financials.
 

Responsibilities:

  • Review and approve monthly, quarterly, and annual financial statements in accordance with internal and external reporting requirements
  • Become the financial business partner to the entity leaders. 
  • Process Improvement:  Identify and lead process improvement initiatives.  Assist on cross-functional teams, as required, to improve budgeting, analytics and financial reporting processes.
  • Budgeting and Forecasting:  Includes the preparation of appropriate analysis to support the development of financial guidelines as well as the development and implementation of financial planning schedules and procedures at all levels of the Company.  Review and analyze budgets, financial modeling, scenario analysis and periodic forecast to inform and make appropriate recommendations to management. 
  • Financial Analysis:  Provide financial and analytical support to internal customers. Review and analyze actuals versus budget.
  • Review and approve key general ledger account reconciliations.
  • Participate in various audits including annual year end audit, insurance, tax, and other various 3rd party audits
  • Financial Reporting: Support the development, implementation, and maintenance of comprehensive internal financial reporting package to support the monthly preparation of business financial statements. Work with ViewPoint - Vista, Power BI, Smart Sheets and Prophix. 
  • Translate business strategies, initiatives, and projects into effective financial modeling.
  • Act as Finance representative for cross-functional projects
  • Understand the business and information needs of business leaders and translate those needs into insights and analysis.
  • Work with Operations team and utilize data insights to help drive predictive operational behavior.

Knowledge, Skills and Abilities:

  • Bachelor’s degree in Finance, Accounting, or related field of study required.
  • 10+ years' relevant work experience in accounting, financial forecasting, reporting, and analysis required.
  • Experience in both finance and accounting roles
  • Ability to work in a fast-paced environment; excellent financial skills; expertise with financial reporting and analysis including balance sheets, profit and loss, return on asset and investment, metrics and measurements, etc.  
  • Strong skills in analytical tools including Excel, analytical tools such as Prophix or Hyperion and knowledge of business intelligence tools such as Power BI and Tableau.
  • Strong communication (oral and written), interpersonal, and organizational skills required. Must demonstrate ability to successfully interact effectively with leadership levels as well as other levels of the organization.
  • High level of initiative and critical thinking to formulate business issues into analytical problems and devise actionable solutions.
  • Comfortable working with large volumes of data and diligence when managing detail.
  • Time management and ability to complete work under tight deadlines.

Base Salary range: $150,000 - $180,00 

XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

H1B Visa sponsorship is not available for this specific position

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Business Development Director, Science & Advance Technology

Business Acquisition Milpitas, California
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Business Development Director, Science & Advance Technology          Responsibilities:     
  • Provide Business Acquisition and Business Development acumen and leadership 
  • Lead business development meetings and initiatives
  • Develop strategy in conjunction with the BUL and PX to identify, qualify and force-rank clients and projects
  • Lead and manage the Business Acquisition Workbook relating to client and project opportunities within the 1-3month, 3month-1year and 1year-3year market outlooks
  • Identify business unit top ten opportunities
  • Responsible to identify and qualify with the team a determined amount of project revenues to meet the BUs yearly revenue goals
  • Development and maintenance of market specific Touch Matrix
  • Works with BUL and PX to build business development plan(s)
  • Lead project pursuit meeting(s), keep meeting minutes and document/archive minutes as required
  • Review weekly Cosential reports and update with CRM lead, BULs and PX weekly and monthly
  • Participation in market segment networking venues
  • Focus on developing and maintaining relationships with market specific designers, consultants, market influencers, construction managers and clients
  • Intro BULs and PXs to relationships with key market contacts to expand XL’s network
  • Manage the BD budget and calendar
  • Manage and maintain market specific forecasting and reporting data
  • Participate in market specific organizations and conferences
  • Input market trends and opportunities into BU Business Plans
  • Lead and support the development of new opportunities
  • Attends select Industry Organizations to promote XL and participates on committees
  • Identifies what Architect / Engineer / Broker/ PM firms to target based on opportunities and Business Plans
  • Direct and create XL initiated events which would include mixers, parties, golf tournaments, concerts, games and misc BD events. Work with marketing to Plan and execute.
  • Lead the effort to create meaningful Exec. Summaries for selected clients and pursuits
  • Lead the storyboarding effort for selected targets
  • Develop topics and agendas to support communication with MSL’s and BD efforts
  • Assist with Client Surveys in coordination with Marketing and required OPS and Client follow-up
  • Coordinate Business Development efforts for cross market pursuits and opportunities
  • Provide training and mentor selected individuals to develop and hone business acquisition skills
  • Identify key pursuits that can benefit from an outside interview coach or consultant
Knowledge, Skills, and Abilities:     
  • Proven understanding of the Northern California Science and Advance Technology Markets and associated Market players and influencers
  • BA/BS degree desirable or verifiable relevant market experience
  • 15-20 years of experience as a business development professional in design/construction/real estate industry related to the noted market(s)
  • History of bringing in closable opportunities
  • Proven ability to secure projects (resulted in secured work)
  • Comfortable presenting to an audience and managing business development events
  • Well connected to the local design/construction/ real estate community, trade organizations
  • General understanding of the design and construction industry and project delivery method

Location: SF Bay Area (Corporate office located in Milpitas,CA)    

XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).    

Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.     

H1B Visa sponsorship is not available for this specific position.       

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Infrastructure Engineer

Business Technology Milpitas, California
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Role SummaryThe infrastructure engineer should have a solid understanding of systems, networking and security in the on-premises, cloud, and hybrid world. The nature of the work involved means that the infrastructure engineer will directly engage with internal teams but will also work on the infrastructure platform capabilities that span several teams.  The infrastructure engineer reports to the IT Manager and collaborates closely with the data architect, Managed Solutions Providers, and other subject matter experts and roles, particularly in infrastructure and operations. Being an approachable team player and a good communicator is therefore crucial for success, and a willingness to lead initiatives is important. The infrastructure engineer also supports colleagues with complex operational concerns in areas such as deployment activities, incident and problem management, availability, capacity, and service- level management as well as service continuity.   Responsibilities:
  • Oversee, optimize, and secure IT infrastructure using advanced monitoring tools and security measures, identifying and remediating technical disruptions to improve system reliability, scalability, and efficiency.
  • Design, build, maintain and improve infrastructure solutions addressing nonfunctional requirements like data protection, high availability, and disaster recovery.
  • Monitor, troubleshoot, and resolve issues with integrations to ensure smooth data flow vendors to implement updates and new integration as needed. 
  • Research, phototype, and implement new tools and technologies to enhance platform capabilities and reduce manual tasks. Participate in planning the optimization activities including capacity, reliability, cost management, and performance engineering.
  • Collaborate with cross-functional teams and third-party vendors to under requirements and deliver infrastructure solution aligned with business objectives. 
  • Lead problem management activities, including post-incident analysis, creating and maintaining comprehensive documentation for infrastructure configuration, processes and procedures. 
Knowledge, Skills and Abilities:
  • Five years of experience in network and IT administration, preferably in a construction or engineering industry.  
  • SQL Server installation, configuration, backups, and maintenance experience.
  • Strong knowledge of network protocols, standards, and security best practices, such as TCP/IP, DNS, DHCP, VLAN.
  • Strong experience with analysis and planning, implementation, and maintenance of identity and access management solutions including okta, active directory/Azure AD, group policy, SSO, and hierarchy and federation.
  • Cloud provider services such as AWS, Azure, Cisco Meraki.
  • Infrastructure scripting and automation experience using PowerShell or similar tools.
  • Cloud/Hybrid security skills such as encryption, SSL, certificates.
  • Excellent communication and interpersonal skills, and ability to work independently and as part of a team.
 Location: Remote/Hybrid Schedule (Oakland and Milpitas, CA) Base Salary range: $140,000 - $160,000 XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).   H1B Visa sponsorship is not available for this specific position.         
     
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    Assistant Superintendent

    Science San Francisco, California
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    An Assistant Superintendent works with a large amount of autonomy to help manage all aspects of field operations on a project. They may work with a Superintendent on a larger project or may work independently on a smaller project and will demonstrate their knowledge of how to build and manage all facets of work in the field. An Assistant Superintendent will acquire and demonstrate a thorough knowledge of the plans, specifications, estimates, schedules, critical path elements and sequencing/phasing of the project. They play an active role in promoting XL’s safety culture and help to ensure that everyone on the project plans for, understands, and practices the highest level of safety performance. To be successful, they must be well organized, have excellent planning and problem-solving skills, and demonstrate their ability to motivate others toward accomplishing the work at hand. Responsibilities for this position include the following:
    • Develop, review and execute work plans for a variety of construction activities.
    • Lead subcontractor pre-installation meetings, construction of mock-ups and subcontractor site orientation activities.
    • Ensure project site and company assets are properly used, stored and secured.
    • Oversee the ordering, delivery, storage, tracking, and proper utilization of equipment and materials, including rental equipment.  Ensure monthly purchase/rental invoices are accurate and coded properly.
    • Ensure the accuracy of basic surveying, layout and field measurements – verify lines, corners, elevations, grades, alignments, angles, positions and distances.
    •  Act as the champion of XL’s Safety program on the job site. Facilitate safety pre-task meetings, enforce the job site safety plan and adherence to company safety policies.
    • Assist the Project Manager/Superintendent in providing regular reviews and updates of progress and cost reports, construction schedules and requirements for completion. Actively participate in OAC meetings.
    • Take responsibility for scheduling and coordinating all subcontractors and suppliers: including verifying insurance; verifying layout, materials and quantities; and tracking productivity and schedule compliance.
    • Investigate field coordination/conflict issues and make recommendations regarding resolution or submittal in a Request for Information (RFI). Support the RFI process by helping to develop and administer RFI’s.
    • Produce daily/weekly field observations including written reports (DCR’s) with progress photographs and summary.
    • Anticipate potential challenges/issues, work interference, schedule difficulties, etc., and bring possible solutions to senior level superintendents and/or project management.  Develop and implement corrective plans/actions.
    •  Schedule and manage the timely inspection of work throughout the building process.
    • Play a lead role in the administration and documentation required for the Quality Assurance Program as established for the project.
    • Schedule, supervise, track and document activities needed to resolve punch list items and proper turn over. 
    • Build and maintain positive, respectful relationships with all owners, subcontractors, owners’ reps, architects, engineers, suppliers, inspectors, and other employees assigned to the project.
    • Always promote the highest level of professionalism and ethics.

     Knowledge, Skills and Abilities:

    • Journeyman Carpenter or B.S. in Construction Management, Engineering, or a related field.
    • 3-5 years of construction experience in Life Sciences/Technology, Education, Healthcare or Structures/Interiors/TI’s, within the Bay Area. 
    • Has a basic understanding of all trades, including MEP. Has some exposure to ground up construction or significant structural work.
    • Understands the building permit process.
    • Understands all Cal OSHA requirements for a construction site. Preferably has OSHA 30 training and is a Safety Trained Supervisor “STS”.
    • Organized, detail oriented, and with a systematic approach to achieve accuracy and efficiency 
    • Able to manage multiple tasks and make decisions under tight deadlines. 
    • Acts with integrity in a manner that shows support for the company, its values, and the employees, while maintaining constant focus on meeting or exceeding customer requirements and expectations.
    • Understands and utilizes the XL Construction project management / computer systems and follows established processes & procedures.
    • Well-developed interpersonal & communication skills, including the ability to manage diverse personalities.
     
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    Sr Superintendent (cGMP)

    Science & Technology San Francisco, California
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    A Senior Project Superintendent must have 10+ years’ progressive field leadership experience within the Bay Area in technical construction projects. This person will be responsible (with the Project Manager) for the overall success.  The Senior Superintendent is a key participant in training XL employees and promoting company policy and procedures while providing the core leadership required to guide the project team and subcontractors to success. Responsibilities:
    • Promote and able to execute efficient operational execution of a project as a leader.
    • Develop and maintain project schedule with XL process including monthly, weekly look ahead and lean principles.
    • Review project status in the field and with staff to maintain a deep understanding of the field.
    • Project resources for quality, safety, schedule, constructability, and risk avoidance.
    • Collaboration with clients, designers and stakeholders on design issues and coordination.
    • Coordination with trades for all scopes of work with trades and SPW.
    • Identify daily milestones and formulate a plan for task completion.
    • Resource allocation for field staff.
    • Lead meetings internally and with clients, stakeholders, designers, and trades.
    • Support business development and project pursuits.
    • Assist with building schedules, developing logistics and approach for pursuits.
    • Catalytic coaching and mentoring of direct reports and craft.
    Knowledge, Skills, and Abilities:
    • 4-year degree preferred 
    • Knowledge of the life science product development life cycle from research to commercialization and has experience building development, pilot, and manufacturing spaces under cGMP regulations.
    • Large project and ground up construction experience from preconstruction to completion.
    • Lead internal and project teams for huddles, trade partners, OAC to align objectives and priorities.
    • Scheduling capabilities in P6 of development, maintenance, and monthly updates.
    • Monitor and provide direction on all jobsite safety procedures.
    • 10 years of experience in field.
    • Experience managing self-performed work.
    • Mentoring, developing, and training of team members on skillset.
    • Market and safety certifications as appropriate. 
    • Experience in market segment (years or number jobs). 
    • Fostering a positive attitude and maintaining unity with a team.
    Location: SF Bay Area (Corporate office located in Milpitas,CA)     XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).   Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.      H1B Visa sponsorship is not available for this specific position.       
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    Sr Superintendent (Healthcare)

    Healthcare Milpitas, California
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    A Senior Project Superintendent must have 10+ years’ progressive field leadership experience within the Bay Area in technical construction projects. This person will be responsible (with the Project Manager) for the overall success.  The Senior Superintendent is a key participant in training XL employees and promoting company policy and procedures while providing the core leadership required to guide the project team and subcontractors to success.  Responsibilities:
    • Promote and able to execute efficient operational execution of a project as a leader.
    • Develop and maintain project schedule with XL process including monthly, weekly look ahead and lean principles.
    • Review project status in the field and with staff to maintain a deep understanding of the field.
    • Project resources for quality, safety, schedule, constructability, and risk avoidance.
    • Collaboration with clients, designers and stakeholders on design issues and coordination.
    • Coordination with trades for all scopes of work with trades and SPW.
    • Identify daily milestones and formulate a plan for task completion.
    • Resource allocation for field staff. 
    • Lead meetings internally and with clients, stakeholders, designers, and trades.
    • Support business development and project pursuits.
    • Assist with building schedules, developing logistics and approach for pursuits.
    • Catalytic coaching and mentoring of direct reports and craft.
    Knowledge, Skills, and Abilities:
    • 4-year degree preferred 
    • 10+ years of Construction experience in Healthcare, OSHPD (HCAI) etc. within the Bay Area.
    • Large project and ground up construction experience from preconstruction to completion.
    • Lead internal and project teams for huddles, trade partners, OAC to align objectives and priorities.
    • Scheduling capabilities in P6 of development, maintenance, and monthly updates.
    • Monitor and provide direction on all jobsite safety procedures.
    • 10 years of experience in field 
    • Experience managing self-performed work.
    • Mentoring, developing, and training of team members on skillset.
    • Market and safety certifications as appropriate 
    • Experience in market segment (years or number jobs)
    • Fostering a positive attitude and maintaining unity with a team.
    Location: SF Bay Area (Corporate office located in Milpitas,CA)     XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).   Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.      H1B Visa sponsorship is not available for this specific position.       

     

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    Learning & People Operations Coordinator

    Organizational Development Milpitas, California
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    Learning & Development / People Operations CoordinatorLocation: Milpitas, CA Classification: Full-Time, non-exempt position (Hybrid)  Position Summary:The Learning and People Operations Coordinator performs numerous administrative functions in XLI’s Organizational Development group, with an emphasis in the Learning and Development Department.  Responsibilities:
    • Support the Learning and Development (L&D) Department’s activities by assisting with scheduling, preparation of materials, tracking of attendance, and system maintenance.
    • Support the People Operations Department by assisting in onboarding activities for new hires, facilitating a smooth transition into the organization for all staff.
    • Coordinate course assignment/invitation process, track attendance, course completion, and generate related reports. 
    • Responsible for data input, administration, maintenance, and reporting in HRIS, timekeeping, and L&D software systems. Will become a systems subject matter expert and point of contact.
    • Support core functions within the People Operations Department and redirect and escalate inquiries to other members of the team when necessary.
    • Support the administration of Benefit programs under the oversight of the Total Rewards Specialist.  
    • Responsible for logistics related to training events and meetings, including supplies, room set-up, WebEx set-up, and catering.
    • Provide L&D and People Operations Department communication updates across the organization, inter-departmentally, to training participants, and to trainers.  
    • Develop PowerPoint presentations or other course materials, handouts, exercises, etc. 
    • Support trainers by taking meeting notes, sending follow-up communications, outlining and developing training content and materials.
    • Organize and maintain L&D training materials and equipment. 
    • Work with the Director of Learning and Development and Manager to identify and support department objectives and training strategies.
    • Assist in the development, maintenance, and oversight of XL’s annual training calendar. 
    • Assist department team members with expense coding, calendar coordination, printing, filing, and scheduling of appointments, as needed.
    • Support positional meeting coordination.
    • Generate reports and create spreadsheets to record and distribute relevant organizational data.
    • Research topics, materials, and methods to enhance training efforts.
    • Other duties as assigned.
    Knowledge, Skills, and Abilities:
    • Bachelor’s degree, preferably in learning & development, instructional design, HR or education.
    • 3-5 years of experience, preferably in learning & development and/or corporate education-focused role. 
    • 2+yrs Office Administrative and/or Data Entry experience (prior experience in HR and Training & Development is preferred).
    • Proven knowledge of Microsoft Office – Outlook, Word, Excel, and PowerPoint.
    • Strong attention to detail. 
    • Excellent Written and Verbal Communication skills.
    • Demonstrated ability to learn new systems and quickly develop proficiency.
    • Ability to work collaboratively with others to produce desired outcomes.
    • Ability to work in a fast-paced environment.
    • Highly organized and able to prioritize work to meet established deadlines.
    • A self-starter, who can anticipate issues and take action to get objectives met, sometimes without waiting for specific instructions.
        XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability)H1B Visa sponsorship is not available for this specific position
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      Sr Project Manager, Advanced Technology

      Commercial Milpitas, California
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      Sr. Project Managers have direct responsibility for all aspects of a single large, complex project or for multiple small/mid-size projects. They lead all phases of a project through its life cycle, including estimating, purchasing, engineering, accounting, construction, safety, and quality assurance activities. Sr. Project Managers bring a higher level of problem solving/solution creation, risk management, communication and technical “know-how” to their team(s) and projects. Strong interpersonal skills and effective communication skills must accompany their technical skills. These enable the Sr. Project Manager to effectively train, develop, coach, and supervise team members as well as develop strong working relationships with clients and key trade partners. Responsibilities:
      • Lead new project pursuits, including development and management of proposals, schedules and cost estimates. Integrally involved in Business Development activities.
      • Provide expertise and leadership in design-build and design-assist relationships and other alternative project delivery methods.
      • Plan and execute the bid process for new projects to ensure depth in coverage and accuracy, and lead efforts to assess and mitigate risk exposure.
      • Demonstrate an understanding of conceptual estimation and unit costs.
      • Develop conceptual and detailed estimates throughout preconstruction and construction, including development, management, and submission of project GMP estimates and internal project budgets.
      • Develop contracts that protect XL from unnecessary risk and enhance fee opportunities.
      • Lead the subcontractor buy out and selection process including the development and execution of subcontract agreements. Demonstrate a working knowledge of contract terms and the ability to resolve any subcontract issues without oversight. 
      • Perform and supervise all aspects of project management on more complex or multiple projects; including, all estimating, preconstruction activities, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, quality control, turnover/close-out, etc. Successfully overcome challenges and resolve any issues the projects and/or teams presents.
      • Ensure project permits, inspections, tests and procurement activities are done well and don’t lead to schedule challenges. 
      • Develop and maintain positive relationships with project team(s), client's, owner’s representatives, design team, subcontractors, and others. Manage all OAC activities; including meetings and all other communication with these groups, to ensure positive, long-term relationships are maintained.
      • Ensure the effective use of available resources to increase the efficiency and effectiveness of the team and the project(s); i.e. Construction Technology, Sustainability, Lean practices, and self perform work.
      • Work collaboratively with Superintendent(s) and field management to plan, organize and direct site activities. Lead efforts to resolve issues or challenges in the field.
      • Supervise project staff and take responsibility for their training and development.
      • Champion XL culture & policies and procedures and demonstrate the highest level of ethics and professionalism.
      • Actively promote XL’s safety culture and practices. Provide insight and supervision for the development and maintenance of construction safety policies, procedures, and practices. Participate in project safety meetings and reinforce program objectives.

       Knowledge, Skills, and Abilities:

      • Bachelor’s degree in construction management, Engineering, or related field. 
      • 10+ years progressive experience strong project background in our Advanced Technology market sector, including a project portfolio with key market clients, building types, and varied delivery methods.
      • Industry certifications/accreditation, including OSHA 10, LEED AP, and/or DBIA. 
      • Proficient with scheduling, budgeting and estimating softwares.
      • Ability to develop a detailed project schedule.
      • Strong interpersonal communication skills and proven ability to effectively lead teams.
      • Strong skill set as a builder and in project management, with a solid record of success.
      XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability)H1B Visa sponsorship is not available for this specific position
      Apply

      Sr Project Manager, Healthcare

      Sacramento Sacramento, California
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      Sr. Project Manager, Healthcare, Business Acquisition and PreCon experience. This person will have direct responsibility for all aspects of a single large, complex project or for multiple small/mid-size projects. They lead all phases of a project through its life cycle, including estimating, purchasing, engineering, accounting, construction, safety, and quality assurance activities. Sr. Project Managers bring a higher level of problem solving/solution creation, risk management, communication and technical “know-how” to their team(s) and projects. Strong interpersonal skills and effective communication skills must accompany their technical skills. These enable the Sr. Project Manager to effectively train, develop, coach and supervise team members as well as develop strong working relationships with clients and key trade partners. Responsibilities:
      • Lead new project pursuits, including development and management of proposals, schedules and cost estimates. Lead Business Development activities.
      • Provide expertise and leadership in design-build and design-assist relationships and other alternative project delivery methods.
      • Plan and execute the bid process for new projects to ensure depth in coverage and accuracy, and lead efforts to assess and mitigate risk exposure.
      • Demonstrate an understanding of conceptual estimation and unit costs.
      • Develop conceptual and detailed estimates throughout preconstruction and construction, including development, management, and submission of project GMP estimates and internal project budgets.
      • Develop contracts that protect XL from unnecessary risk and enhance fee opportunities.
      • Lead the subcontractor buy out and selection process including, the development and execution of subcontract agreements. Demonstrate a mastery of contract terms and the ability to resolve any subcontract issues without oversight. 
      • Perform and supervise all aspects of project management on more complex or multiple projects; including, all estimating, preconstruction activities, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, quality control, turnover/close-out, etc. Successfully overcome challenges and resolve any issues the projects and/or teams presents.
      • Ensure project permits, inspections, tests and procurement activities are done well and don’t lead to schedule challenges. 
      • Develop and maintain positive relationships with project team(s), clients, owner’s representatives, design team, subcontractors, and others. Manage all OAC activities; including meetings and all other communication with these groups, to ensure positive, long-term relationships are maintained.
      • Ensure the effective use of available resources to increase efficiency and effectiveness of the team and the project(s); i.e. VDC, Sustainability, Lean practices, Bradley, SPW, XL Shop, etc.
      • Work collaboratively with Superintendent(s) and field management to plan, organize and direct site activities. Lead efforts to resolve issues or challenges in the field.
      • Supervise project staff and take responsibility for their training and development.
      • Champion XL culture & policies and procedures and demonstrate the highest level of ethics and professionalism.
      • Actively promote XL’s safety culture and practices. Provide insight and supervision for the development and maintenance of construction safety policies, procedures, and practices. Participate in project safety meetings and reinforce program objectives.

       Knowledge, Skills, and Abilities:

      • Bachelor’s degree in Construction Management, Engineering, or related field. 
      • 10+ years progressive experience strong project background in our core markets of Education, Science/Technology, Civic and/or Healthcare, including a project portfolio with key market clients, building types, and varied delivery methods. For this specific position, strong Healthcare experience in the Sacramento region is preferred.
      • Industry certifications/accreditation, including OSHA 10, LEED AP, and/or DBIA. 
      • Proficient with computer applications.
      • Knowledge of Viewpoint and/or Vista is a plus.
      • Ability to develop a detailed project schedule.
      • Solid understanding of the building permit process and of all trades, including MEP.
      • Experience leading and maintaining the highest-level in construction safety practices.
      • Strong interpersonal communication skills and proven ability to effectively lead teams.
      • Strong skill set as a builder and in project management, with a solid record of success.
      Apply

      Schedule Manager

      Milpitas, California
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      A Schedule Manager must have 15+ years’ progressive scheduling experience in technical construction projects.  This person is responsible for providing management and oversight of all aspects of the scheduling department under Field Operations and collaborating closely with VP of Field Operations, General Superintendents, Project Executives, Preconstruction, and project teams. The Schedule Manager will play a pivotal role in overseeing and managing the scheduling aspects of construction projects from pursuit through completion.   The person brings deep knowledge of scheduling, as well as how to develop, build and manage all facets of scheduling including lean pull planning. To be successful, they must be well organized, have excellent planning and problem-solving skills, and demonstrate their ability to motivate others toward accomplishing the work at hand.

      Responsibilities:

      • Oversee the scheduling department as well as manger the schedulers including the development of their skills.
      • Development of project schedules based on experience and historical analytics to collaborate with the project superintendent or project manager on development of schedules.
      • Regularly monitor and track progress against established schedules, identifying potential delays or issues and implementing corrective actions as necessary to keep projects on track.
      • Quality control of schedules produced by XL.
      • Proficient in construction scheduling software (Primavera P6, MS Project, Smartsheet, Procore) as well as any conversions of any schedules to P6.
      • Management of Multiple Project Schedules as part of Global all Project Dashboard and historical database.
      • Cost and resource loading schedules for Earned Value Analysis (EVA) productivity and trending analytics.
      • Variance reporting and project look ahead.
      • Developing and providing schedule training to others within the organization.
      • Provide scheduling assistance for pre-construction projects (RFP).
      • Assist project teams to ensure delays are adequately documented.
      • Excellent communication skills and experience working with clients and Bay Area scheduling consultants to review schedules, delays and maintain a positive relationship.
      • Strong analytical and problem-solving skills.
      • Ability to work effectively in a fast-paced, dynamic environment.
      • Develop what if contingency options with the team for recovery/accelerate schedule.
      • Development of innovative scheduling solutions and integration with other processes.
      • Run health checks and analytical analysis on P6 schedules.
      • Continuous improvement includes developing and maintaining standards of practices for the scheduling department such as methodologies, tools, dashboards, and practices to streamline operations and enhance efficiency.

      Knowledge, Skills, and Abilities:

      • Bachelor’s degree in a relevant industry and fifteen plus years of professional experience. 
      •  P6 Enterprise
      • MS Project
      • Schedule Validator
      • Smartsheet
      Location: SF Bay Area (Corporate office located in Milpitas,CA)   XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).    Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.      H1B Visa sponsorship is not available for this specific position.      
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      We’re Hiring!

      We’re looking for people that want to join us as we build to improve the lives of our clients, partners, communities, and each other. See below for current openings at XL Construction in our Silicon Valley, Oakland, San Francisco, and Sacramento offices.

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      We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

      Accounting/Finance

      Manager, Finance and Accounting

      Milpitas, California
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      Business Acquisition

      Business Development Director, Science & Advance Technology

      Milpitas, California
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      Business Technology

      Infrastructure Engineer

      Milpitas, California
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      Field Management

      Assistant Superintendent

      San Francisco, California
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      Sr Superintendent (cGMP)

      San Francisco, California
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      Sr Superintendent (Healthcare)

      Milpitas, California
      View Position

      Learning & Development

      Learning & People Operations Coordinator

      Milpitas, California
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      Project Management

      Sr Project Manager, Advanced Technology

      Milpitas, California
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      Sr Project Manager, Healthcare

      Sacramento, California
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      Scheduling

      Schedule Manager

      Milpitas, California
      View Position

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