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Business Development Director, Science & Advance Technology

Business Acquisition Milpitas, California
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Business Development Director, Science & Advance Technology          Responsibilities:     
  • Provide Business Acquisition and Business Development acumen and leadership 
  • Lead business development meetings and initiatives
  • Develop strategy in conjunction with the BUL and PX to identify, qualify and force-rank clients and projects
  • Lead and manage the Business Acquisition Workbook relating to client and project opportunities within the 1-3month, 3month-1year and 1year-3year market outlooks
  • Identify business unit top ten opportunities
  • Responsible to identify and qualify with the team a determined amount of project revenues to meet the BUs yearly revenue goals
  • Development and maintenance of market specific Touch Matrix
  • Works with BUL and PX to build business development plan(s)
  • Lead project pursuit meeting(s), keep meeting minutes and document/archive minutes as required
  • Review weekly Cosential reports and update with CRM lead, BULs and PX weekly and monthly
  • Participation in market segment networking venues
  • Focus on developing and maintaining relationships with market specific designers, consultants, market influencers, construction managers and clients
  • Intro BULs and PXs to relationships with key market contacts to expand XL’s network
  • Manage the BD budget and calendar
  • Manage and maintain market specific forecasting and reporting data
  • Participate in market specific organizations and conferences
  • Input market trends and opportunities into BU Business Plans
  • Lead and support the development of new opportunities
  • Attends select Industry Organizations to promote XL and participates on committees
  • Identifies what Architect / Engineer / Broker/ PM firms to target based on opportunities and Business Plans
  • Direct and create XL initiated events which would include mixers, parties, golf tournaments, concerts, games and misc BD events. Work with marketing to Plan and execute.
  • Lead the effort to create meaningful Exec. Summaries for selected clients and pursuits
  • Lead the storyboarding effort for selected targets
  • Develop topics and agendas to support communication with MSL’s and BD efforts
  • Assist with Client Surveys in coordination with Marketing and required OPS and Client follow-up
  • Coordinate Business Development efforts for cross market pursuits and opportunities
  • Provide training and mentor selected individuals to develop and hone business acquisition skills
  • Identify key pursuits that can benefit from an outside interview coach or consultant
Knowledge, Skills, and Abilities:     
  • Proven understanding of the Northern California Science and Advance Technology Markets and associated Market players and influencers
  • BA/BS degree desirable or verifiable relevant market experience
  • 15-20 years of experience as a business development professional in design/construction/real estate industry related to the noted market(s)
  • History of bringing in closable opportunities
  • Proven ability to secure projects (resulted in secured work)
  • Comfortable presenting to an audience and managing business development events
  • Well connected to the local design/construction/ real estate community, trade organizations
  • General understanding of the design and construction industry and project delivery method

Location: SF Bay Area (Corporate office located in Milpitas,CA)    

XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).    

Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.     

H1B Visa sponsorship is not available for this specific position.       

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Field Operations Administrator

Milpitas, California
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Field Operations Administrator - Full-Time

Location: Milpitas, CA

Work schedule: Mon-Thurs onsite
Fri WFH (as necessary)      

This position reports directly to and is responsible for delivering administrative and specialized support to the Vice President of Field Operations and the department. To be successful, this position will function as a dynamic member of Field Operations to collaborate and assist their team members to focus on achieving goals and advancing program initiatives. The ability to self-assess, manage time and priorities, pay sharp attention to detail, strive to build and maintain strong relationships, and use of best judgement and discretion are required.

 Responsibilities:

  • Primary point of contact for field labor coordination needs
  • Communicate detailed information, such as time and specific locations to dispatch(ed) resources and ensure appropriate resources are allocated
  • Coordinate internal Safety Training and external Union Tradesmen Field Training
  • Outlook Calendar Management – Proactively plan and manage calendar for Vice President of Field Operations. Requires ability to anticipate, plan ahead, and use judgement to prioritize requests.  Communicates with leader in advance to keep apprised of what’s ahead, maintains alignment with leader on priorities, and carves out dedicated time for planning/strategy/reflection.  Collaborates and communicates (verbally and electronically) with other admins to make priority meetings possible.
  • Special Projects – Willing and able to execute and/or project manage various assignment as needed.  Examples could include provide research and administrative support to special projects, preparing data, reports, analysis and follow-up on projects in a timely manner; take dictation and/or transcribe from handwritten material or other source; attend meetings and capture notes and key action items and sharing back with meeting attendees; type, format, and proofread a variety of materials including correspondence, memos, reports, charts, statistics, minutes of meetings, etc.
  • Document Management & Process Control – Organizing and filing, manually and electronically as applicable. Make recommendations for process improvements when needed. Many of the special projects and examples are included, but not limited to those listed below.
  • Superintendent Execution Playbook – the FOA is the lead for keeping this updated and assists in developing procedures on how documents get added and are posted on MILO.
  • Quality Control – Work with Field Operations to support the development and implementation of the QC program.
  • Development Dashboard – Set up all new personnel with the development dashboard in Smartsheet.
  • Improve, create, and maintain Field Operations procedures.
  • Onboarding of all Field new hires. Set up their first 90 days with meetings, their advisor, and dashboard.
  • Leads the process and builds PowerPoint presentations for quarterly Superintendent meetings, including logistical coordination, materials, and breakout sessions.
  • Work directly with Superintendents on quarterly Foremen meetings, including logistical coordination and catering.
  • Monthly Field Safety meeting, works with presenters to get them set up and have them finalize the PPT.
  • Arrange offsite conferences including registration and all travel arrangements for the group.
  • Work with project teams to coordinate Jobsite visits, may include catering.
  • Organize offsite 1:1’s with Superintendents. This includes establishing a location that is convenient for Super as well as providing proper travel time for all.
  • Plan and align all GS meetings, including quarterly offsite meetings.
  • Act as a department liaison to field operations.

 Knowledge, Skills, and Abilities:

  • Associate or Bachelor’s degree preferred
  • Work experience at a project construction site is preferred
  • Proficiency with MS Office Suite – Outlook, Word, Excel, PowerPoint. Procore and Labor Chart a plus
  • Technology Savvy – experience working with various technological components (PCs, smart phones, tablets) and their work-related applications. Video conferencing and other remote work tools. Ability to provide basic trouble shooting support
  • Demonstrated support focus and ability to work with staff at all levels.
  • Proven ability to build effective partnerships within field operations and office-based teams throughout the company
  • Positive attitude, self-starter, collaborative
  • Creative problem-solver, detail-oriented
  • Strong verbal/written communication skills
  • Ability to adapt and change in a fast paced, dynamic environment
  • Able to multi-task and self-prioritize
  • Reliable and punctual

XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.

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Project Administrator

Healthcare San Francisco, California
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Location: Bay Area Jobsite Locations, So. San Francisco, Oakland, CA
Reports to: Project Administrator Manager  Schedule: Full-Time  Responsibilities:  The role of Project Administrator (PA) is to support the project teams onsite, while managing and executing the deliverables expected for the role. The position requires professional and courteous conduct as the role requires frequent internal and external communication components. The project administrator works closely and collaboratively with the project team, the accounting team, and other project administrators as part of the Project Administrator team. To be successful communication, collaboration, and a proactive approach are key.   Contracts & Insurance  
  • Reviews and understands the prime contract by following the terms and conditions throughout the entire project.
  • Creates and issues Subcontracts with associated exhibits and contract documents as specified by project requirements.
  • Tracks subcontracts for execution, by reviewing for any markups, or following up of any delays in processing.
  • Creates and issues subcontractors change orders and tracks for fully executed copies.   
  • Can create and track potential cost impacts within XL’s accounting and cost management software.
  • Manages, tracks, and obtains insurance certificates as required.
  • Manages, tracks, and maintains any insurance programs (OCIP, CCIP, etc.) as required by Owner or project.
  • Reviews and communicates with subcontractors their statuses and requirements for compliance.
Billing
  • Manages, creates, and submits monthly pay application for project(s).
    • This includes Sub pay app verification for ensuring subcontractors have XL’s required billing documents, schedule of values, and sub conditional waiver.
    • Reviews, codes, and approves all invoices for the project.
    • Reviews cost reports for coding and labor rate accuracy. Ensuring monthly all items are being accounted and invoiced for.
    • Creating XL’s compiled pay app which will include an industry standard G702, schedule of values, associated back-up and any additional billing documents as required by Owner.
    • Works to resolve any billing questions the Owner may have.
  • Manages, creates, and submits retention invoice(s) to Owner.
  • Understands Owner billing requirements and adheres to requirements monthly when submitting the pay application.  
  • Tracks and manages lien waiver logs as required by Owner or project.
  • Reviews reporting to support and aid in development of the monthly pay application.
  • Tracks for payment from Owner as well as to our subcontractors.
  • Understands and works in XL’s and Owners billing software systems as needed to complete the monthly pay application process.
Admin Support
  • Prepares preliminary lien notice to the Owner. 
  • Keeps project files (electronic and if needed hard copy) complete, accurate, and up to date.
  • Maintains project information in company software systems.
  • Pulls permits from the city for project team as needed.
  • Manages, tracks, collects, and packages closeout documents as required by Owner and project. This can include closeout binders to Owner, and archiving of materials such as permits and as-builts.
  • Supports team with trailer jobsite set-up and demobilizing of trailer.
  • Assists with collecting prequal information or other required forms as needed for setting up new vendors or maintaining status for current vendors.
  • Can support team with reviewing, maintaining, and tracking drawing sets and specs during course of project.
  • Supports the Project Manager with new job setup such as:
    • Getting Insurance established
    • Helping complete internal new job setup forms
    • Ensuring labor rates are set up accurately with accordance of Contract terms.
    • Various other start up related items as needed by PM.
  • Manages various jobsite needs such as:
    • Ordering supplies
    • Coordinating fixes to any office equipment
    • Jobsite event coordination
    • Ordering lunches
  • Tracking as required for: PLA requirements, Skilled & Trained reports, Certified Payroll requirements, UBE tracking, R&D tax credit, and others.
  • Any other tasks or duties as assigned or required by the project team to support project teams in a dynamic field environment.
 Knowledge, Skills, and Abilities: 
  • Bachelor's degree is preferred. 
  • 3+ years of experience in a project administrator role or similar position.
  • Accounting/Finance project experience is a plus.
  • Excellent computer, office equipment, and software skills (Microsoft 365 and/or Google Workspace) 
  • Excellent reading, writing, and personal communication skills are required.
  • Able to maintain a professional demeanor while dealing with a variety of stressful situations, navigating different personalities, cultures, backgrounds, and perspectives. 
  • Has skills and proven abilities in planning, organizing, problem solving and time management.
  • Multitasking with attention to detail.
  • Ability to travel throughout the Bay Area frequently.
  • Solid understanding of project flow.
  • Able to take direction and work independently while executing on schedule.
  • Driven individual with honesty and integrity. 
  • Can effectively prioritize and adapt in a fast- paced environment, with frequent interruptions, noise level uncommon of that in an office, with high expectations for accurate deliverables.
  • Flexible and able to respond effectively to ever-changing demands in a dynamic environment.
  • Self-starter, assertive, great at seeking out resources. 
  • Flexible schedule to accommodate business needs.  
  • The role requires sitting, talking, actively listening, repetitive hand motions, standing, walking, reaching, and bending and/or lifting up to 20 pounds.  
    XL is an Opportunity Employer (EOE AA M/F Vet/Disability).   Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.      H1B Visa sponsorship is not available for this specific position.       
    Apply

    Sr Project Manager, Advanced Technology

    Commercial Milpitas, California
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    Sr. Project Managers have direct responsibility for all aspects of a single large, complex project or for multiple small/mid-size projects. They lead all phases of a project through its life cycle, including estimating, purchasing, engineering, accounting, construction, safety, and quality assurance activities. Sr. Project Managers bring a higher level of problem solving/solution creation, risk management, communication and technical “know-how” to their team(s) and projects. Strong interpersonal skills and effective communication skills must accompany their technical skills. These enable the Sr. Project Manager to effectively train, develop, coach, and supervise team members as well as develop strong working relationships with clients and key trade partners. Responsibilities:
    • Lead new project pursuits, including development and management of proposals, schedules and cost estimates. Integrally involved in Business Development activities.
    • Provide expertise and leadership in design-build and design-assist relationships and other alternative project delivery methods.
    • Plan and execute the bid process for new projects to ensure depth in coverage and accuracy, and lead efforts to assess and mitigate risk exposure.
    • Demonstrate an understanding of conceptual estimation and unit costs.
    • Develop conceptual and detailed estimates throughout preconstruction and construction, including development, management, and submission of project GMP estimates and internal project budgets.
    • Develop contracts that protect XL from unnecessary risk and enhance fee opportunities.
    • Lead the subcontractor buy out and selection process including the development and execution of subcontract agreements. Demonstrate a working knowledge of contract terms and the ability to resolve any subcontract issues without oversight. 
    • Perform and supervise all aspects of project management on more complex or multiple projects; including, all estimating, preconstruction activities, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, quality control, turnover/close-out, etc. Successfully overcome challenges and resolve any issues the projects and/or teams presents.
    • Ensure project permits, inspections, tests and procurement activities are done well and don’t lead to schedule challenges. 
    • Develop and maintain positive relationships with project team(s), client's, owner’s representatives, design team, subcontractors, and others. Manage all OAC activities; including meetings and all other communication with these groups, to ensure positive, long-term relationships are maintained.
    • Ensure the effective use of available resources to increase the efficiency and effectiveness of the team and the project(s); i.e. Construction Technology, Sustainability, Lean practices, and self perform work.
    • Work collaboratively with Superintendent(s) and field management to plan, organize and direct site activities. Lead efforts to resolve issues or challenges in the field.
    • Supervise project staff and take responsibility for their training and development.
    • Champion XL culture & policies and procedures and demonstrate the highest level of ethics and professionalism.
    • Actively promote XL’s safety culture and practices. Provide insight and supervision for the development and maintenance of construction safety policies, procedures, and practices. Participate in project safety meetings and reinforce program objectives.

     Knowledge, Skills, and Abilities:

    • Bachelor’s degree in construction management, Engineering, or related field. 
    • 10+ years progressive experience strong project background in our Advanced Technology market sector, including a project portfolio with key market clients, building types, and varied delivery methods.
    • Industry certifications/accreditation, including OSHA 10, LEED AP, and/or DBIA. 
    • Proficient with scheduling, budgeting and estimating softwares.
    • Ability to develop a detailed project schedule.
    • Strong interpersonal communication skills and proven ability to effectively lead teams.
    • Strong skill set as a builder and in project management, with a solid record of success.
    XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability)H1B Visa sponsorship is not available for this specific position
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    Safety Engineer

    Safety San Francisco, California
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    Responsibilities:
    • Assist and support the Director of Safety and Risk Management with the implementation of company safety policies and procedures with the purpose of preventing accidents and injuries.
    • Participate in the daily construction jobsite inspection program for the purpose of correcting unsafe conditions and unsafe work practices.  
    • Oversight of all aspects of safety program implementation at the project level. 
    • Attend and often lead weekly site safety meetings and specific pre-task planning meetings with subcontractors. 
    • Keep current on best practices and regularly attend specific industry training in hazardous material remediation, confined space work, fall protection, electrical safety, personal protective equipment and many other aspects of worker safety and environmental compliance. 
    • Act as a resource for each project team to utilize in meeting the challenges of providing safe and quality construction services to our clients. 
    • Assist in accident investigations to determine the causal factors and implement corrective actions. 
    • Prepare relevant statistical information for a measurement of project safety performance.  
    • Perform other Safety related duties as assigned by the Director of Safety and Risk Management.

    Knowledge, Skills and Abilities:
    • Associate Degree in Environmental Health & Safety or equivalent combination of experience, including a CSP (Certified Safety Professional) certification from the BCSP. 
    • A minimum of 7-10 years in construction at the foreman level or above. 
    • Must be a Self-Starter who is capable of working independently. 
    • Strong verbal and written communication skills. 
    • 3-5 years of direct experience in construction safety. 
    XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).     Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.      H1B Visa sponsorship is not available for this specific position.       
    Apply

    We’re Hiring!

    We’re looking for people that want to join us as we build to improve the lives of our clients, partners, communities, and each other. See below for current openings at XL Construction in our Silicon Valley, Oakland, San Francisco, and Sacramento offices.

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    Questions? Contact hr@xlcontruction.com

    We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

    Business Acquisition

    Business Development Director, Science & Advance Technology

    Milpitas, California
    View Position

    Field Management

    Field Operations Administrator

    Milpitas, California
    View Position

    Project Management

    Project Administrator

    San Francisco, California
    View Position

    Sr Project Manager, Advanced Technology

    Milpitas, California
    View Position

    Safety

    Safety Engineer

    San Francisco, California
    View Position

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